Strategic Executive Coordinator for Commercial & Operations

Naylor Love; Auckland; On-site; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance for you and your 가족

Job summary

Naylor Love is seeking an experienced Executive Coordinator to support the General Managers of Commercial and Operations. You will manage busy diaries, coordinate meetings from start to finish, arrange travel and accommodation, and prepare polished presentations using Microsoft 365 and AI tools to enhance quality and efficiency.

This role requires at least four years in a PA/EA or senior coordination role, with strong Microsoft Office skills and a proactive, discreet approach.

Qualifications

• Four+ years' experience in a personal assistant, executive assistant or senior coordination role supporting senior leaders.
• Strong diary, calendar, meeting and travel management experience.
• Advanced Microsoft Office skills (Outlook, PowerPoint, Word, Teams and Excel).

Responsibilities

• Manage busy diaries and calendars, coordinate meetings from beginning to end, arrange travel and accommodation, and ensure agendas, minutes, action lists and follow-up activities are completed to a high standard.
• Prepare clear, concise and visually polished presentations and business material using Microsoft 365 and approved AI tools to improve quality and efficiency.
• Coordinate Executive Tender Review and Approval to Submit meetings, workshops and functions; maintain accurate records and information; assist with customer relationship management administration; reconcile expense transactions; provide backup coordination for wider executive and national leadership teams travel when required.

Skills

Diary and calendar management

Meeting coordination

Travel management

Microsoft Office proficiency

Tools

Microsoft Copilot

Job description

Naylor Love is seeking an experienced Executive Coordinator to support the General Managers of Commercial and Operations. You will manage busy diaries, coordinate meetings from start to finish, arrange travel and accommodation, and prepare polished presentations using Microsoft 365 and AI tools to enhance quality and efficiency.

This role requires at least four years in a PA/EA or senior coordination role, with strong Microsoft Office skills and a proactive, discreet approach.