Proactive Executive Coordinator for Senior Leaders

Naylor Love; Kaipātiki; On-site; NZD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Job summary

Naylor Love is seeking an experienced Executive Coordinator to provide trusted support to the General Managers of Commercial and Operations. This role keeps leadership priorities moving, meetings focused and key activities well organised.

You will manage busy diaries, coordinate meetings, arrange travel, and prepare polished presentations using Microsoft 365 and Copilot. You will also handle tender review logistics, maintain records, support CRM admin and manage expense reconciliation, with

Qualifications

• Four+ years in a personal assistant, executive assistant or senior coordination role supporting senior leaders.
• Ability to manage competing demands with discretion and minimal supervision.
• Strong editing, proofreading and minute-taking skills.
• Advanced MS Office skills: Outlook, PowerPoint, Word, Excel, Teams.

Responsibilities

• Manage busy diaries and calendars for GMs.
• Coordinate meetings from start to finish.
• Arrange travel and accommodation for leadership.
• Prepare clear, polished presentations and meeting papers.
• Use Microsoft 365 and Copilot to improve quality and efficiency.

Skills

Diary management

Calendar management

Meeting coordination

Travel arrangements

Microsoft Office

Outlook

PowerPoint

Word

Excel

Teams

Presentation skills

AI tools Copilot

Minute-taking

Confidential information handling

Relationship building

Tools

Microsoft Copilot

Job description

Naylor Love is seeking an experienced Executive Coordinator to provide trusted support to the General Managers of Commercial and Operations. This role keeps leadership priorities moving, meetings focused and key activities well organised.

You will manage busy diaries, coordinate meetings, arrange travel, and prepare polished presentations using Microsoft 365 and Copilot. You will also handle tender review logistics, maintain records, support CRM admin and manage expense reconciliation, with