Executive Assistant

walkersmith; Queenstown; On-site; NZD 26,000 - 38,000; Part time

Job summary

Walkersmith in Queenstown, NZ, seeks a highly organised Project Coordinator / Executive Assistant to support a director and drive multiple initiatives. This flexible part-time role (25-30 hours/week) blends project coordination with executive support, with a preference for someone based in Queenstown or surrounding areas.

You will manage calendars, coordinate actions across projects, act as a central communication point, maintain records, monitor priorities, and help streamline information flow.

Qualifications

• Highly organised with strong attention to detail.
• Excellent written and verbal communication skills.
• Proactive with strong prioritisation and ability to manage competing priorities.

Responsibilities

• Manage calendars, meetings and scheduling requirements.
• Coordinate actions, deadlines and follow-ups across multiple projects.
• Act as a central point of communication between internal and external stakeholders.
• Maintain organised records, documentation and correspondence.
• Monitor priorities and ensure key tasks remain on track.
• Support information flow and communication across various workstreams.
• Maintain simple tracking and reporting systems.

Skills

Project coordination

Executive support

Time management

Communication

Prioritisation

Tools

Excel

AI tools

Document management systems

Digital calendars

Job description

Join a fast-paced established environment where you'll coordinate priorities, streamline communication, and help ensure projects stay on track.

• Flexible part-time role, initially 25-30 hours per week
• Varied position combining project coordination and executive support
• Ideally based in Queenstown, or sounding areas

The Opportunity

Our client is looking for a highly organised Project Coordinator / Executive Assistant to provide support across a range of business initiatives and projects.

Working closely with a director in the business, you'll play a key role in coordinating activities, managing priorities, and ensuring actions continue progressing.

Key Responsibilities

• Manage calendars, meetings and scheduling requirements
• Coordinate actions, deadlines and follow-ups across multiple projects
• Act as a central point of communication between internal and external stakeholders
• Maintain organised records, documentation and correspondence
• Monitor priorities and ensure key tasks remain on track
• Support information flow and communication across various workstreams
• Maintain simple tracking and reporting systems

About You

• Highly organised with strong attention to detail
• Excellent written and verbal communication skills
• Proactive and comfortable managing competing priorities
• Commercially aware with sound judgement
• Confident using Excel, digital calendars, document management systems and AI tools
• Able to work independently and take ownership of outcomes
• Previous experience in project coordination, executive support, administration or a similar role
• Additional hours may become available over time

This role will suit someone who enjoys creating order, keeping people connected, and ensuring priorities continue moving forward in a fast-paced environment.