Executive Coordinator

Naylor Love; Kaipātiki; On-site; NZD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Job summary

Naylor Love is seeking an experienced Executive Coordinator to provide trusted support to the General Managers of Commercial and Operations. This role keeps leadership priorities moving, meetings focused and key activities well organised.

You will manage busy diaries, coordinate meetings, arrange travel, and prepare polished presentations using Microsoft 365 and Copilot. You will also handle tender review logistics, maintain records, support CRM admin and manage expense reconciliation, with

Qualifications

• Four+ years in a personal assistant, executive assistant or senior coordination role supporting senior leaders.
• Ability to manage competing demands with discretion and minimal supervision.
• Strong editing, proofreading and minute-taking skills.
• Advanced MS Office skills: Outlook, PowerPoint, Word, Excel, Teams.

Responsibilities

• Manage busy diaries and calendars for GMs.
• Coordinate meetings from start to finish.
• Arrange travel and accommodation for leadership.
• Prepare clear, polished presentations and meeting papers.
• Use Microsoft 365 and Copilot to improve quality and efficiency.

Skills

Diary management

Calendar management

Meeting coordination

Travel arrangements

Microsoft Office

Outlook

PowerPoint

Word

Excel

Teams

Presentation skills

AI tools Copilot

Minute-taking

Confidential information handling

Relationship building

Tools

Microsoft Copilot

Job description

Bring organisation, initiative and polish to a varied role supporting senior leaders across our business.

Naylor Love is one of New Zealand's largest and most respected national construction companies. With a proud history, strong values and a reputation built on long-term relationships, we are focused on becoming the best and most respected construction company in New Zealand, ever.

We are looking for an experienced and proactive Executive Coordinator to provide trusted support to our General Managers of Commercial and Operations.

This is a varied role for someone who enjoys being one step ahead, creating order in a busy environment and ensuring key business activities are thoughtfully and professionally coordinated.

The opportunity

Reporting to the Executive Assistant, you will be a trusted coordination partner to the General Managers of Commercial and Operations. Your support will help keep leadership priorities moving, meetings focused and key activities well organised.

You will manage busy diaries and calendars, coordinate meetings from beginning to end, arrange travel and accommodation, and ensure agendas, minutes, action lists and follow-up activities are completed to a high standard.

You will prepare clear, concise and visually polished presentations and business material, using Microsoft 365 and approved artificial intelligence tools, including Microsoft Copilot, to improve quality, consistency and efficiency.

You will also coordinate Executive Tender Review and Approval to Submit meetings, workshops and functions, maintain accurate records and information, assist with customer relationship management administration, reconcile expense transactions, and provide backup coordination for the wider executive and national leadership teams travel when required.

About you

You are an experienced personal assistant, executive assistant or senior coordinator who uses sound judgement, communicates confidently and takes pride in delivering accurate, high-quality work.

You are comfortable working at pace and managing competing demands with discretion and minimal supervision. You follow through on commitments, notice the details and build positive working relationships with people across the business.

You will bring:

• At least four years' experience in a personal assistant, executive assistant or senior coordination role supporting senior leaders
• Strong diary, calendar, meeting and travel management experience, with the ability to prioritise competing demands
• Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Word, Teams and Excel
• Confidence preparing clear, accurate and visually polished presentations, meeting papers and business material
• Experience using Microsoft Copilot or other approved artificial intelligence tools for drafting, summarising, meeting preparation and presentation development
• Strong editing, proofreading, minute-taking and action-tracking skills
• Sound judgement and the ability to manage sensitive and confidential information appropriately
• A responsive, customer-focused approach and the interpersonal skills to build trusted relationships across the organisation

Why join Naylor Love?

At Naylor Love, our people are our 'special sauce'. We are proud of our culture, our values and the long-term relationships we build with our people, clients and communities.

This is an opportunity to make a meaningful contribution to how effectively our leaders and teams operate. You will join a practical, supportive and values-led organisation where teamwork, integrity, relationships and doing what we say matter.

You will be joining a business with:

• A strong national footprint and proud construction heritage
• A clear ambition to be New Zealand's best and most respected construction company, ever
• A friendly, practical and collaborative working environment
• Genuine opportunities to build your knowledge and develop your career
• A strong commitment to its people, clients and communities
• A range of employee benefits, including health insurance for you and your family

Applications close on Friday, 2 October 2026.

The successful applicant will be required to complete a pre-employment medical questionnaire and drug screen and must be eligible to work in New Zealand as a resident or by holding a current work visa.

Naylor Love is an equal opportunities employer committed to fostering, cultivating and preserving a culture of diversity and inclusion across all areas of our business.

Building people, creating a sustainable future
He Whaihanga Tangata, He Waihanga Anamata Toitū.