Executive Assistant / Operations Manager

Assemble; Christchurch; On-site; NZD 70,000 - 120,000; Full time

Job summary

Assemble Recruitment is partnering with a well-established Christchurch property business to recruit an Executive Assistant / Operations Manager to support the Managing Director. You will be the Director's right hand, managing the diary, inbox, priorities and correspondence, while also assisting the wider property team and driving smarter, AI-driven ways of working.

The role seeks a proactive, highly organized professional with superb communication skills who can handle confidential information

Qualifications

• About You: Proactive and always thinking one step ahead.
• Highly organized with a knack for bringing structure to a busy environment.
• A polished, confident communicator, written and verbal.
• Trustworthy and discreet when handling confidential information.
• Comfortable with Outlook, Dropbox and AI tools, with a genuine interest in using technology to work smarter.
• A team player with a passion for property and real estate development.

Responsibilities

• Manage the Director's diary, inbox, tasks and priorities
• Anticipate needs and handle details before they become issues
• Prepare meeting notes, documents and correspondence to keep the Director one step ahead
• Ensure follow-ups and commitments are actioned without needing reminders
• Manage enquiries and stakeholder communication, liaising with consultants, agents, contractors and partners
• Coordinate personal logistics for the Director, including travel, appointments and household admin
• Keep personal and business calendars aligned
• Handle sensitive and confidential matters with complete discretion
• Provide admin support to the wider property team, travel bookings, document prep and general office needs
• Help keep internal operations running smoothly, including filing, Dropbox organisation and supplier coordination
• Lead the adoption of AI tools across the business to boost efficiency and accuracy
• Identify repetitive tasks and help build smarter, automated ways of doing them
• Support and train the team in using new tools and technology

Skills

Proactive mindset

Highly organized

Polished communicator

Trustworthy and discreet

Outlook proficiency

Dropbox familiarity

AI tools

Team player

Property/real estate interest

Tools

Outlook

Dropbox

AI tools

Job description

Assemble Recruitment is partnering exclusively with a well-established Christchurch property business to find an outstanding Executive Assistant / Operations Manager to support the Managing Director. This is a rare opportunity for a proactive EA that thrives on staying two steps ahead and wants genuine variety in their day.

You will be the Director's right hand, managing the diary, inbox, priorities and correspondence, while also lending a hand across the wider property team and helping bring smarter, AI-driven ways of working into the business.

The Role:

• Manage the Director's diary, inbox, tasks and priorities
• Anticipate needs and handle details before they become issues
• Prepare meeting notes, documents and correspondence to keep the Director one step ahead
• Ensure follow-ups and commitments are actioned without needing reminders
• Manage enquiries and stakeholder communication, liaising professionally with consultants, agents, contractors and partners
• Coordinate personal logistics for the Director, including travel, appointments and household admin
• Keep personal and business calendars aligned
• Handle sensitive and confidential matters with complete discretion
• Provide admin support to the wider property team, travel bookings, document prep and general office needs
• Help keep internal operations running smoothly, including filing, Dropbox organisation and supplier coordination
• Lead the adoption of AI tools across the business to boost efficiency and accuracy
• Identify repetitive tasks and help build smarter, automated ways of doing them
• Support and train the team in using new tools and technology

About You

• Proactive and always thinking one step ahead
• Highly organised, with a knack for bringing structure to a busy environment
• A polished, confident communicator, written and verbal
• Trustworthy and discreet when handling confidential information
• Comfortable with Outlook, Dropbox and AI tools, with a genuine interest in using technology to work smarter
• A team player and preferably have a passion for property and real estate development

This is a genuine partnership role for someone who wants to make a real impact. You will be trusted with real responsibility, given room to bring your own ideas and become the dependable hub that keeps the business running smoothly.