Executive Coordinator

Naylor Love; Auckland; On-site; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance for you and your 가족

Job summary

Naylor Love is seeking an experienced Executive Coordinator to support the General Managers of Commercial and Operations. You will manage busy diaries, coordinate meetings from start to finish, arrange travel and accommodation, and prepare polished presentations using Microsoft 365 and AI tools to enhance quality and efficiency.

This role requires at least four years in a PA/EA or senior coordination role, with strong Microsoft Office skills and a proactive, discreet approach.

Qualifications

• Four+ years' experience in a personal assistant, executive assistant or senior coordination role supporting senior leaders.
• Strong diary, calendar, meeting and travel management experience.
• Advanced Microsoft Office skills (Outlook, PowerPoint, Word, Teams and Excel).

Responsibilities

• Manage busy diaries and calendars, coordinate meetings from beginning to end, arrange travel and accommodation, and ensure agendas, minutes, action lists and follow-up activities are completed to a high standard.
• Prepare clear, concise and visually polished presentations and business material using Microsoft 365 and approved AI tools to improve quality and efficiency.
• Coordinate Executive Tender Review and Approval to Submit meetings, workshops and functions; maintain accurate records and information; assist with customer relationship management administration; reconcile expense transactions; provide backup coordination for wider executive and national leadership teams travel when required.

Skills

Diary and calendar management

Meeting coordination

Travel management

Microsoft Office proficiency

Tools

Microsoft Copilot

Job description

Bring organisation, initiative and polish to a varied role supporting senior leaders across our business.

Naylor Love is one of New Zealand's largest and most respected national construction companies. With a proud history, strong values and a reputation built on long-term relationships, we are focused on becoming the best and most respected construction company in New Zealand, ever.

We are looking for an experienced and proactive Executive Coordinator to provide trusted support to our General Managers of Commercial and Operations.

This is a varied role for someone who enjoys being one step ahead, creating order in a busy environment and ensuring key business activities are thoughtfully and professionally coordinated.

The opportunity

Reporting to the Executive Assistant, you will be a trusted coordination partner to the General Managers of Commercial and Operations. Your support will help keep leadership priorities moving, meetings focused and key activities well organised.

You will manage busy diaries and calendars, coordinate meetings from beginning to end, arrange travel and accommodation, and ensure agendas, minutes, action lists and follow-up activities are completed to a high standard.

You will prepare clear, concise and visually polished presentations and business material, using Microsoft 365 and approved artificial intelligence tools, including Microsoft Copilot, to improve quality, consistency and efficiency.

You will also coordinate Executive Tender Review and Approval to Submit meetings, workshops and functions, maintain accurate records and information, assist with customer relationship management administration, reconcile expense transactions, and provide backup coordination for the wider executive and national leadership teams travel when required.

About you

You are an experienced personal assistant, executive assistant or senior coordinator who uses sound judgement, communicates confidently and takes pride in delivering accurate, high-quality work.

You are comfortable working at pace and managing competing demands with discretion and minimal supervision. You follow through on commitments, notice the details and build positive working relationships with people across the business.

You will bring:

• At least four years' experience in a personal assistant, executive assistant or senior coordination role supporting senior leaders
• Strong diary, calendar, meeting and travel management experience, with the ability to prioritise competing demands
• Advanced Microsoft Office skills, particularly Outlook, PowerPoint, Word, Teams and Excel
• Confidence preparing clear, accurate and visually polished presentations, meeting papers and business material
• Experience using Microsoft Copilot or other approved artificial intelligence tools for drafting, summarising, meeting preparation and presentation development
• Strong editing, proofreading, minute-taking and action-tracking skills
• Sound judgement and the ability to manage sensitive and confidential information appropriately
• A responsive, customer-focused approach and the interpersonal skills to build trusted relationships across the organisation

Why join Naylor Love?

At Naylor Love, our people are our 'special sauce'. We are proud of our culture, our values and the long-term relationships we build with our people, clients and communities.

This is an opportunity to make a meaningful contribution to how effectively our leaders and teams operate. You will join a practical, supportive and values-led organisation where teamwork, integrity, relationships and doing what we say matter.

You will be joining a business with:

• A strong national footprint and proud construction heritage
• A clear ambition to be New Zealand's best and most respected construction company, ever
• A friendly, practical and collaborative working environment
• Genuine opportunities to build your knowledge and develop your career
• A strong commitment to its people, clients and communities
• A range of employee benefits, including health insurance for you and your family

Applications close on Friday, 2 October 2026.

To view a copy of the position description, please copy and paste the following link into your internet browser: https://expressonline.haineslink.co.nz/pdfs/807970_JobDesc.pdf

The successful applicant will be required to complete a pre-employment medical questionnaire and drug screen and must be eligible to work in New Zealand as a resident or by holding a current work visa.

Naylor Love is an equal opportunities employer committed to fostering, cultivating and preserving a culture of diversity and inclusion across all areas of our business.

Building people, creating a sustainable future
He Whaihanga Tangata, He Waihanga Anamata Toitū.