Sole charge Administrator

Do Good Group; Auckland; Hybrid; NZD 17,000 - 23,000; Part time

Job summary

Geoscience Society of New Zealand is seeking a sole-charge administrator on a part-time contract (400 hours per annum). You will work independently, managing memberships, finances, communications, and admin tasks across NZ with flexible hours.

The role requires organised, self-motivated individuals with strong attention to detail and excellent communication. Remote work from anywhere in New Zealand is supported, with occasional travel for meetings.

Qualifications

• Proven administration experience and website content administration.
• Strong organisational skills and attention to detail.
• Ability to work independently with minimal supervision.
• Excellent written and verbal communication skills.

Responsibilities

• Maintain membership database, process memberships, renewals and payments.
• Reconcile receipts and liaise with Treasurer on unidentified payments.
• Prepare correspondence, reports and meeting agendas/minutes for the executive committee.
• Attend online and in-person committee meetings; travel costs covered where applicable.
• Maintain website content and social media; distribute Newsflash monthly.
• Manage Google Workspace accounts and update officer templates.
• Be aware of society rules and relevant legislation.
• Provide a professional first point of contact for members and the public.
• Manage email and mail correspondence.

Skills

Administration experience

Organisational skills

Independent work

Communication skills

Website content administration

Tools

Google Workspace

Microsoft Office

Xero

Job description

Sole Charge Administrator (contract position)

Geoscience Society of New Zealand | Part-time / 400 hours per annum / salary $20k

About Us

The Geoscience Society of New Zealand is a non-profit society supporting approximately 700 geoscientists, students, and enthusiasts through professional development, publications, an annual conference, and public outreach activities in Earth sciences. We're a small, member-driven organisation run by volunteers, and we're looking for an organised, self-employed and self-motivated administrator to keep our day-to-day operations running smoothly.

The Role

This is a sole charge administration, meaning you'll be the only person managing the administrative functions on a weekly basis. The role is offered as an ongoing contract basis. You'll need to be comfortable working independently, using your own initiative, and juggling a variety of tasks without close supervision — and you can work from anywhere in New Zealand with flexible hours.

Hours:

400 hours per year/ approximately 1 day per week, flexible hours

Reporting to: GSNZ President and Executive Committee

Key Responsibilities

• Maintain the membership database, process new memberships, renewals, and subscription payments.
• Reconcile membership and publication receipts and liaise with the Treasurer to determine the origin of any unidentified payments.
• Prepare correspondence, reports, and meeting agendas/minutes for the executive committee.
• Attend 4-6 online half-day committee meetings per year, and 1-2 in person meetings per year (reasonable travel costs covered), and other meetings as required.
• Maintain the Society's website content and social media presence. Compile and distribute a Newsflash, approximately monthly.
• Manage the GSNZ Google Workspace Account and ensure incoming officers have access to their gmail accounts. Update email and letter templates to reflect incoming officers.
• Be aware of society rules, policies, and relevant legislation
• Provide a warm, professional first point of contact for members, researchers, and the public
• Manage email and mail correspondence

What We're Looking For

• Proven administration experience, including website content administration
• Excellent organisational skills and strong attention to detail
• Confidence working independently in a sole-charge or unsupervised environment
• Strong written and verbal communication skills
• Competent with standard office software (e.g. Microsoft Office or Google Workspace) and comfortable learning new systems
• Experience with basic bookkeeping or accounting software is an advantage (Xero)
• Prior experience in the non-profit, membership, or scientific/professional society sector is a plus, but not essential
• An interest in earth sciences or the geoscience community is a bonus, though no scientific background is required