Sole Charge Administrator

Aotearoa New Zealand Association of Social Workers; Wellington; On-site; NZD 9,000 - 15,000; Part time

Job summary

The Geoscience Society of New Zealand seeks a part-time administrator to manage memberships, payments and communications. You will work remotely across New Zealand, approx. 400 hours per year (about one day per week) and report to the President and Executive Committee.

The ideal candidate is highly organised with strong written and verbal communication skills, experienced with Office/Google Workspace, and may have basic bookkeeping experience. Non-profit sector experience is a plus.

Qualifications

• Excellent organisational abilities and strong attention to detail.
• Confident working independently in a sole-charge environment.
• Strong written and verbal communication skills.
• Competent with standard office software and learning new systems.

Responsibilities

• Maintain the membership database and process new memberships, renewals and payments.
• Reconcile receipts and liaise with Treasurer on unidentified payments.
• Prepare correspondence, reports and meeting agendas/minutes for the executive committee.
• Attend online and in-person meetings as required; travel costs covered where applicable.
• Maintain the Society's website and social media; distribute Newsflash monthly.

Skills

Organisational skills

Attention to detail

Written & verbal communication

Independent work

Office software

Tools

Google Workspace

Microsoft Office

Xero

Job description

This is a part-time sole charge administration role, meaning you'll be the only person managing the administrative functions on a weekly basis. The role is offered on an ongoing contract basis, paid monthly. You'll need to be self employed, comfortable working independently, using your own initiative, and juggling a variety of tasks without close supervision. You can work from anywhere in New Zealand with flexible hours. Hours: 400 hours per year, approximately 1 day per week. Reporting to: GSNZ President and Executive Committee.

Key responsibilities

Maintain the membership database, process new memberships, renewals, and subscription payments

Reconcile membership and publication receipts and liaise with the Treasurer to determine the origin of any unidentified payments

Prepare correspondence, reports, and meeting agendas/minutes for the executive committee

Attend 4-6 online half-day committee meetings per year, and 1-2 in person meetings per year (reasonable travel costs covered), and other meetings as required

Maintain the Society's website content and social media presence. Compile and distribute a Newsflash, approximately monthly

Manage the GSNZ Google Workspace Account and ensure incoming officers have access to their gmail accounts. Update email and letter templates to reflect incoming officers

Be aware of society rules, policies, and relevant legislation

Provide a warm, professional first point of contact for members, researchers, and the public

Manage email and mail correspondence

About you

Excellent organisational skills and strong attention to detail

Confidence working independently in a sole-charge or unsupervised environment

Strong written and verbal communication skills

Competent with standard office software (e.g. Microsoft Office or Google Workspace) and comfortable learning new systems

Experience with basic bookkeeping or accounting software is an advantage (Xero)

Prior experience in the non-profit, membership, or scientific/professional society sector is a plus, but not essential

An interest in earth sciences or the geoscience community is a bonus, though no scientific background is required

About us

The Geoscience Society of New Zealand is a non-profit society supporting approximately 700 geoscientists, students, and enthusiasts through professional development, publications, an annual conference, and public outreach activities in Earth sciences. We're a small, member-driven organisation run by volunteers.