Administration Support Coordinator

Seed & Grain New Zealand; Christchurch; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Four-day work week

Flexible working

Meaningful work supporting NZ industry

Systems improvement

Job summary

Seed and Grain New Zealand (SGNZ) is seeking an experienced Administration Support Coordinator to become the organisational backbone of our not-for-profit. You’ll provide governance administration, executive support and membership services, while maintaining CRM systems and documentation.

Working closely with the Chief Executive, you’ll ensure efficient operations, accurate records and sustainable processes for SGNZ and associated bodies, across a collaborative, small team environment.

Qualifications

• Senior administration and executive support experience.
• Governance administration and records management.
• Strong organisational and time management skills.

Responsibilities

• Coordinate governance and executive support activities for SGNZ and related bodies.
• Manage membership records, renewals and inquiries; support invoicing processes.
• Maintain SharePoint and CRM systems; document and improve processes.

Skills

Senior administration

Governance experience

Organisational skills

Microsoft 365

Time management

Education

Post-secondary qualification in administration

Tools

SharePoint

CRM systems

Database management

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Are you an exceptionally organised administrator who enjoys creating structure, supporting governance processes and keeping systems running smoothly?

Seed and Grain New Zealand (SGNZ) is seeking an experienced and professional Administration Support Coordinatorto become the organisational backbone of our business.

This is one of two newly created roles. This role provides administration services across SGNZ and other associated not-for-profit organisations to support their governance, membership, executive functions and systems. Working closely with the Chief Executive, you'll play a key role in ensuring our operations remain efficient, well documented and sustainable into the future.

We are also advertising for an Engagement & Events Coordinator, please check our other advertised position.

About Us

SGNZ is a not-for-profit organisation representing New Zealand's seed and grain industry. We work closely with members, researchers, breeders, growers and industry partners to support the development and success of New Zealand's seed and grain industry.

This role provides support across:

• Seed and Grain New Zealand Incorporated
• New Zealand Plant Breeders & Research Association (NZPBRA)
• Arable Food Industry Council (AFIC)
• New Zealand Seeds Authority(NZSA)

The Opportunity

This is a varied and rewarding role that combines:

• Executive support
• Governance administration
• Membership services
• CRM and database administration
• Process documentation
• Systems improvement
• Business continuity and records management

You'll be trusted to take ownership of key organisational processes and become the central point of coordination that keeps everything running smoothly.

Key Responsibilities

Governance & Executive Support

• Coordinate Executive Council meetings
• Prepare agendas and meeting papers
• Take and distribute minutes
• Track actions and follow up outstanding items
• Provide executive support to the Chief Executive
• Coordinate travel and meeting arrangements

Membership Administration

• Manage accurate membership records and databases
• Coordinate renewals and subscriptions
• Respond to member enquiries
• Provide membership information to support invoicing processes

Systems & Process Management

• Maintain SharePoint and CRM systems
• Document and improve organisational processes
• Manage document control and records
• Support CRM implementation and optimisation
• Identify opportunities for efficiency improvements

Risk, Compliance & Business Continuity

• Maintain business continuity documentation
• Administer policies and procedures
• Maintain onboarding and offboarding records
• Support information governance and access controls

About You

You'll be someone who thrives on creating order and enjoys being the person others rely on to keep things organised and on track.

Ideally you'll bring:

• Previous senior administration, executive support or governance experience
• Strong organisational and time management skills
• Confidence working with databases and business systems
• Strong Microsoft 365 capabilityHigh levels of accuracy and attention to detail
• A collaborative and positive approach
• The ability to work independently and manage competing priorities
• Experience supporting boards, committees or membership organisations would be highly regarded.

Why Join Us?

• Four-day working week (32 hours)
• Flexible working arrangements
• Meaningful work supporting an important New Zealand industry
• Variety across governance, systems and member services
• Opportunity to help shape improved systems and processes
• Small, professional and highly collaborative team environment

If you're looking for a role where your organisation skills, initiative and attention to detail will genuinely make a difference, we'd love to hear from you.

Applicants must have the legal right to work in New Zealand.

Please Note

We are unable to accept applications from candidates requiring sponsorship or holding working holiday visas.

All eligible applications will be acknowledged.

Shortlisted applicants will be contacted once the selection process is complete.

This position is being recruited on behalf of the Seed and Grain New Zealand by Midlands Seed - Human Resources.

Midlands will manage the advertising process, application administration, candidate communications and initial screening. Shortlisted candidates will then progress through the selection process with the SGNZ Chief Executive and relevant representatives of the organisation.

All applications will be treated confidentially.

For any queries regarding the position, please contact:

Georgie Wade
Human Resources & Health and Safety Manager - Midlands Group
************@midlands.co.nz

Please note that while Midlands is managing the recruitment process, the successful applicant will be employed directly by Seed and Grain New Zealand (SGNZ).