Site Support Officer | Āpiha Tautoko Wāhi (Permanent Part Time)

DOC; Napier; Hybrid; NZD 66,000 - 77,000; Part time

Job summary

Department of Conservation (DOC) is seeking a Site Support Officer in Napier for a 0.5 FTE, 20 hours per week, permanent part-time role. The position provides essential administrative support across DOC facilities in Hawke's Bay, including general office management, fleet oversight, and health and safety tasks.

Reporting to the Operations Advisor, you will be the go-to site contact for office and facility issues, ensure vehicles are maintained, and support drills and inductions.

Qualifications

• Broad administration support experience in facilities or fleet contexts.
• Strong record-keeping and scheduling abilities.
• Detail-oriented with organisational skills and multi-tasking capability.
• Excellent communication with internal and external stakeholders.
• Tech-savvy and capable of adopting new systems quickly.
• Proactive approach and continuous improvement mindset.
• Understanding of workplace health and safety practices (or willingness to learn).

Responsibilities

• Provide general office and facilities support to keep DOC Hawke's Bay sites running smoothly.
• Assist Site Lead to ensure safe, compliant operation of DOC premises.
• Coordinate vehicle maintenance, servicing, and WOF checks for site fleet.
• Support health and safety tasks such as drills, inductions and audits.
• Maintain documentation, records and correspondence related to site operations.

Skills

Administration

Fleet management

Record keeping

Scheduling

Communication

Tech-savvy

Problem solving

Health & safety

Job description

* A diverse and essential role at the heart of our daily operations* Part Time Permanent Role | Napier based* 0.5FTE | 20 hours per week – tell us what works for you!* $65,590 - $76,589 (full-time equivalent), pro-rated to reflect part-time hours *Support our people and places—integral all-round role keeping our regional office ticking***Our vision: Nature is thriving in Aotearoa | Te Oranga o te Ao Tūroa****Mō te tūranga | About the role**The Department of Conservation (DOC) protects and manages Aotearoa New Zealand's natural and historic heritage for the benefit of present and future generations. Our Regional Operations Group delivers frontline conservation work that protects and enhances the places, species, and ecosystems entrusted to our care. Reporting to the Operations Advisor, the **Site Support Officer** plays a key part in delivering essential administrative support to help ensure the efficient and safe functioning of DOC facilities across the Hawke's Bay region. The position will be focussed on:* Being the go-to person for general office management* Supporting the Site Lead to ensure smooth and safe operation of DOC premises, acting as the main site contact for office and facility issues* Ensuring DOC pool vehicles at site are fit for purpose and maintained as required (such as services and WOFs etc)* Support key site health and safety tasks such as safety/fire drills, site inductions, regular checks and ACC safety auditsThis office-based role is 0.5 FTE (20 hours per week) and offers flexibility, with working days and hours to be negotiated with the successful candidate.**Click here for the Role Description****Ngā pūkenga me ngā wheako | Skills and experience**If you have some of following, we are keen to hear from you:* Experience in a broad administration support, facility or fleet management role* Experience in general office management, including record-keeping, scheduling, and supporting day-to-day operations.* A detail-oriented problem solver with strong organisational skills and the ability to manage multiple priorities with ease* Strong communication skills, with the ability to work with a range of internal and external stakeholders* Tech-savvy and an early adopter of new systems and technologies* Ability to coordinate tasks and follow through on site-related issues to completion* You bring a proactive approach and a continuous improvement mindset, always looking for more efficient ways to get things done* An understanding of workplace health and safety practices (or willingness to learn)**He aha ngā pāinga mōu? | What’s in it for you?**DOC is committed to a culture where everyone can participate, thrive, and grow. We’re driven by our values and behaviours, and are working towards being an organisation that is diverse, equitable, and inclusive by default.Want to know more? **Tonoa inaiānei | Apply now**Apply online with your CV and cover letter outlining your relevant experience and motivation. We’re unable to accept emailed applications or provide feedback to applicants not shortlisted.If you need any adjustments during the recruitment process, let us know and we’ll try to accommodate. **Salary:** $65,590 - $76,589, depending on skills and experience.**Eligibility:** You must hold a valid NZ work visa that covers the duration of employment.Please note, we are not engaging with recruitment agencies for this role. **Rā whakakapi | Applications close** at 11:59 pm on Wednesday 28th October. This advert may close early, so please apply promptly **Me he pātai anō, whakapā mai | For further enquiries**, please contact Leeza Young, Senior Recruitment Advisor, [e-mail]