Site Support Officer | Āpiha Tautoko Wāhi (Permanent Part Time)

Department of Conservation (DOC); Napier; On-site; NZD 66,000 - 77,000; Part time

Job summary

Department of Conservation (DOC) Napier-based role seeks an experienced Site Support Officer providing essential administrative support to keep DOC facilities across Hawke’s Bay running smoothly.

Reporting to the Operations Advisor, the role focuses on office management, site contact duties, vehicle maintenance coordination, and safety tasks, with flexible 20 hours per week and negotiable working days.

Qualifications

• Experience in broad administration support, facility or fleet management.
• Experience in general office management, including record-keeping, scheduling, and day-to-day operations.
• Detail-oriented problem solver with strong organisational skills and ability to manage multiple priorities.
• Strong communication skills with internal and external stakeholders.
• Tech-savvy and quick to adopt new systems and technologies.
• Ability to coordinate tasks and follow through on site-related issues to completion.
• Proactive approach and continuous improvement mindset; focus on efficiency and safety.

Responsibilities

• Be the go-to person for general office management at the site.
• Support the Site Lead to ensure smooth and safe operation of DOC premises, acting as main site contact for office and facility issues.
• Ensure DOC pool vehicles at site are fit for purpose and maintained (services, WOFs, etc).
• Support key site health and safety tasks such as drills, inductions, checks and audits.

Skills

Administration

Facilities management

Fleet management

Record-keeping

Scheduling

Stakeholder communication

Tech-savvy

Tools

Office software

Job description

Part Time Permanent Role | Napier based

0.5FTE | 20 hours per week – tell us what works for you!

$65,590 - $76,589 (full-time equivalent), pro-rated to reflect part-time hours

Support our people and places—integral all-round role keeping our regional office ticking

Our vision: Nature is thriving in Aotearoa | Te Oranga o te Ao Tūroa

Mō te tūranga | About the role

The Department of Conservation (DOC) protects and manages Aotearoa New Zealand's natural and historic heritage for the benefit of present and future generations. Our Regional Operations Group delivers frontline conservation work that protects and enhances the places, species, and ecosystems entrusted to our care.

Reporting to the Operations Advisor, the Site Support Officer plays a key part in delivering essential administrative support to help ensure the efficient and safe functioning of DOC facilities across the Hawke's Bay region.

The position will be focussed on:

• Being the go-to person for general office management
• Supporting the Site Lead to ensure smooth and safe operation of DOC premises, acting as the main site contact for office and facility issues
• Ensuring DOC pool vehicles at site are fit for purpose and maintained as required (such as services and WOFs etc)
• Support key site health and safety tasks such as safety/fire drills, site inductions, regular checks and ACC safety audits

This office-based role is 0.5 FTE (20 hours per week) and offers flexibility, with working days and hours to be negotiated with the successful candidate.

Ngā pūkenga me ngā wheako | Skills and experience

• Experience in a broad administration support, facility or fleet management role
• Experience in general office management, including record-keeping, scheduling, and supporting day-to-day operations.
• A detail-oriented problem solver with strong organisational skills and the ability to manage multiple priorities with ease
• Strong communication skills, with the ability to work with a range of internal and external stakeholders
• Tech-savvy and an early adopter of new systems and technologies
• Ability to coordinate tasks and follow through on site-related issues to completion
• You bring a proactive approach and a continuous improvement mindset, always looking for more efficient ways to get things done
• An understanding of workplace health and safety practices (or willingness to learn)

He aha ngā pāinga mōu? | What’s in it for you?

DOC is committed to a culture where everyone can participate, thrive, and grow. We’re driven by our values and behaviours, and are working towards being an organisation that is diverse, equitable, and inclusive by default.

Rā whakakapi | Applications close

Applications close at 11:59 pm on Wednesday 28th October. This advert may close early, so please apply promptly

Me he pātai anō, whakapā mai | For further enquiries

Please contact Leeza Young, Senior Recruitment Advisor, [e-mail]

You must hold a valid NZ work visa that covers the duration of employment.