Senior Administrative Specialist

Placements24; Queenstown; Hybrid; NZD 90,000 - 120,000; Full time

Benefits offered by this job

Fully remote

Health benefits

Paid time off

Professional development

Job summary

Placements24 is seeking a highly skilled Senior Administrative Specialist to join our team remotely, supporting executives and projects from a flexible, remote framework near Queenstown, NZ.

You will manage complex calendars, prepare key documents, and coordinate travel while handling confidential information with professionalism and independence. The role emphasizes proactive process improvements and strong communication in a high-trust environment.

Qualifications

• Senior-level experience in a high-level support role.
• Proficient in MS Office and virtual collaboration tools.
• Excellent written and verbal communication with a professional demeanor.

Responsibilities

• Provide comprehensive administrative support to senior management and project teams.
• Manage complex calendars, coordinate meetings, and travel arrangements.
• Prepare, edit, and proofread important documents, reports, and presentations.
• Handle confidential information with discretion and professionalism.
• Streamline administrative processes and implement improvements for efficiency.

Skills

Advanced MS Office

Organizational skills

Written & verbal communication

Remote work independence

Tools

Microsoft Office Suite

Virtual collaboration tools

Job description

About the Role

Our client is looking for a highly skilled and experienced Senior Administrative Specialist to join their team remotely, supporting operations that may include or be near Queenstown. This role demands a proactive individual with exceptional organizational and communication skills to manage complex administrative tasks, support executive functions, and ensure the smooth running of various projects. You will be instrumental in enhancing productivity and efficiency across the organization, working autonomously within a supportive remote framework.

Key Responsibilities

• Provide comprehensive administrative support to senior management and project teams.
• Manage complex calendars, coordinate meetings, and organize travel arrangements.
• Prepare, edit, and proofread important documents, reports, and presentations.
• Handle confidential information with the utmost discretion and professionalism.
• Streamline administrative processes and implement improvements for greater efficiency.

Requirements

• Significant experience as a Senior Administrative Specialist or in a similar high-level support role.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Exceptional organizational skills, with a strong ability to prioritize and multitask.
• Excellent written and verbal communication skills, with a professional demeanor.
• Demonstrated ability to work independently and proactively in a remote setting.

Benefits

• Competitive salary commensurate with experience.
• Fully remote working opportunity providing excellent flexibility.
• Comprehensive health and wellness benefits.
• Paid time off and opportunities for professional development.
• A dynamic and forward-thinking remote work culture.