Administrative Support Specialist

Placements24; Queenstown; Hybrid; NZD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Fully remote work position

Growth opportunities

Job summary

Placements24 seeks a dedicated Administrative Support Specialist to provide essential remote support for operations. You will manage calendars, handle inquiries, and organize digital filing systems from anywhere, enabling smooth internal workflows.

The role requires strong organizational and written/verbal communication skills, with a preference for candidates experienced in remote collaboration tools and cloud-based suites. Fully remote with growth opportunities.

Qualifications

• Proven experience in an Administrative Support or similar role, preferably remote.
• Proficiency with virtual collaboration tools (Zoom, Teams) and cloud-based office suites.
• Excellent organizational and time management skills for remote work.
• Strong written and verbal communication skills for virtual environments.
• High school diploma or equivalent; a certificate in office administration is advantageous.

Responsibilities

• Provide remote administrative assistance, including managing calendars and scheduling virtual meetings.
• Handle electronic correspondence, respond to inquiries, and serve as a virtual point of contact.
• Organize and maintain digital filing systems and databases.
• Assist with the preparation of reports, presentations, and other administrative documents.
• Coordinate project-related administrative tasks and track deadlines.
• Support team members with various administrative needs to enhance productivity.

Skills

Administrative support

Remote work

Organizational skills

Time management

Written communication

Verbal communication

Self-motivation

Education

High school diploma or equivalent

Office administration certificate (advantage)

Tools

Zoom

Teams

Cloud-based office suites

Job description

About the Role

Our client is seeking a dedicated and proactive Administrative Support Specialist to provide essential remote support for their operations. This role is critical for ensuring the seamless flow of administrative tasks and providing timely assistance to internal teams, irrespective of geographical location. You will manage a variety of administrative duties, including scheduling, communication, and document management, all performed virtually. The ideal candidate is self-motivated, highly organized, possesses strong digital literacy, and thrives in a remote work environment, ensuring operational efficiency and support across the organization.

Key Responsibilities

• Provide remote administrative assistance, including managing calendars and scheduling virtual meetings.
• Handle electronic correspondence, respond to inquiries, and serve as a virtual point of contact.
• Organize and maintain digital filing systems and databases.
• Assist with the preparation of reports, presentations, and other administrative documents.
• Coordinate project-related administrative tasks and track deadlines.
• Support team members with various administrative needs to enhance productivity.

Requirements

• Proven experience in an Administrative Support or similar role, preferable in a remote setting.
• Proficiency with virtual collaboration tools (e.g., Zoom, Teams) and cloud-based office suites.
• Excellent organizational and time management skills for remote work.
• Strong written and verbal communication skills adaptable to virtual environments.
• High school diploma or equivalent; a certificate in office administration is advantageous.

Benefits

• Competitive salary.
• Fully remote work position, offering maximum flexibility.
• Opportunities for professional growth and skill development.
• Access to online training resources.
• A supportive and inclusive virtual team culture.