Senior Office Administrator

Macaulay Motors; Invercargill City; On-site; NZD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive salary package

Supportive team environment

Discounts on parts and labour

Monday to Friday working week

Job summary

Macaulay Motors in Invercargill, South Island, is seeking a motivated Senior Office Administrator to help run the office day‑to‑day, working closely with the Office Manager. This role is designed as a development opportunity with future growth in mind for the right person.

You will process supplier invoices and payments, assist with banking and reconciliations, support payroll and month‑end reporting, and help maintain excellent customer service and administration standards in a busy automotive

Qualifications

• Experience in administration, accounts, or office coordination.
• Able to work with financial transactions and record keeping.
• Strong organizational skills with attention to detail.
• Customer-focused with excellent communication and interpersonal skills.
• Thrives in a dynamic workplace and is proactive.
• Leadership potential and interest in moving into management.

Responsibilities

• Support the smooth day-to-day operation of the office.
• Process supplier invoices and payments accurately.
• Assist with banking, account reconciliations, and financial administration.
• Support customer service activities with professionalism.
• Payroll processing.
• Assist with month-end administration and reporting.
• Identify opportunities to improve office processes.
• Provide support for the Office Manager when required.

Skills

Admin experience

Financial record keeping

Customer service

Organisational skills

Independent worker

Leadership potential

Tools

MS Excel

MS Word

MS Outlook

MS Teams

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Macaulay Motors – Invercargill, South Island

Macaulay Motors is seeking a motivated and capable Senior Office Administrator.

About the role

As our Senior Office Administrator, you will play a key role in the day-to-day running of our office, working closely with our experienced Office Manager. This position is designed as a development opportunity with future growth in mind for the right person.

Key responsibilities

• Support the smooth day-to-day operation of the office
• Process supplier invoices and payments accurately and efficiently
• Assist with banking, account reconciliations, and financial administration
• Support customer service activities with professionalism and attention to detail
• Payroll processing
• Assist with month-end administration and reporting requirements
• Identify opportunities to improve processes and office efficiency
• Provide support and cover for the Office Manager when required

About you

• Previous administration, accounts, or office coordination experience
• Confident working with financial transactions and record keeping
• Strong organisational skills and with an eye for detail and accuracy
• Customer focused with excellent communication and interpersonal skills
• Thrive in a dynamic workplace
• Proactive and self-motivated with the ability to work independently
• Proficient with Microsoft Office, particularly Excel, Word, Outlook & Teams
• Leadership potential and a desire to progress into a management role in the future

Why This Role is Different

We're not just looking for an administrator. We're looking for someone who wants to become an integral part of our business and grow with us. This position is designed as a development opportunity with future growth in mind for the right person.

• Competitive salary package
• Supportive team environment
• Discounts on parts and labour at Macaulay Motors
• Monday to Friday working week