Senior Administrator | Flexible Hours & Executive Support

Massey University - Te Kunenga ki Pūrehuroa; Palmerston North; On-site; NZD 60,000 - 85,000; Full time

Benefits offered by this job

Five university holidays

Staff gym rates

Staff discounts

On-campus childcare facilities

Professional development

Support for further study

Flexible, inclusive workplace culture

Job summary

Massey University is seeking a Senior Administrator to provide high-level administrative support across the Chief Operating Officer Shared Business Services in Palmerston North. The role involves managing complex calendars, travel, and prioritising competing demands while delivering high-quality reports and briefing materials.

You will work closely with managers and leadership teams, leveraging advanced Microsoft 365 tools and a proactive, discreet approach in a dynamic campus environment.

Qualifications

• Senior Administrator with experience supporting leaders and teams in a fast-paced environment.
• Ability to manage multiple priorities and competing deadlines with calm professionalism.
• Strong communication and relationship-building skills to engage stakeholders across the university.

Responsibilities

• Coordinate complex calendars, meetings, travel and priorities.
• Prepare reports, presentations, and briefing materials.
• Support committee secretariat functions and action follow-ups.
• Maintain document and records management practices.
• Contribute to projects, events and continuous improvement initiatives.
• Ensure tasks and workflows are managed accurately and efficiently.

Skills

Organisational skills

Attention to detail

Multitasking

Resilience

Adaptability

Problem solving

Professionalism

Communication

Relationship building

Tools

Microsoft 365

Outlook

Teams

SharePoint

PowerPoint

Copilot

Job description

Massey University is seeking a Senior Administrator to provide high-level administrative support across the Chief Operating Officer Shared Business Services in Palmerston North. The role involves managing complex calendars, travel, and prioritising competing demands while delivering high-quality reports and briefing materials.

You will work closely with managers and leadership teams, leveraging advanced Microsoft 365 tools and a proactive, discreet approach in a dynamic campus environment.