Team Administration & Coordination Specialist

Transpower; Wellington; On-site; NZD 55,000 - 75,000; Full time

Job summary

Transpower in Wellington is seeking a proactive Team Administrator to support a division and its managers. You will handle a broad mix of admin tasks, coordinate meetings and onboarding, and assist with travel bookings and financial processes.

The role involves building relationships with managers, administrators, and suppliers while maintaining accurate records, using Microsoft 365 and SharePoint. This is an office-based, full-time position with flexible daily start/finish times.

Qualifications

• Experience supporting a large team or multiple managers.
• Strong organisational and communication skills.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Familiarity with Microsoft Office, SharePoint and financial systems.

Responsibilities

• Coordinating meetings, workshops, and team logistics, including agendas, papers, minutes, room bookings, catering and technology setup
• Supporting onboarding and offboarding, travel bookings (domestic & occasionally international), office coordination and general team administration
• Providing financial administration support such as purchase orders, invoice processing, accruals, contract administration and budget information
• Maintaining accurate records, filing, team information and shared resources across systems such as Microsoft 365, SharePoint and financial systems
• Building positive working relationships with managers, administrators in other teams and our EAs, internal teams, suppliers and other stakeholders.

Skills

Administration experience

Coordination

People skills

Stakeholder engagement

Tools

Microsoft Office

SharePoint

Financial management systems

Job description

Transpower in Wellington is seeking a proactive Team Administrator to support a division and its managers. You will handle a broad mix of admin tasks, coordinate meetings and onboarding, and assist with travel bookings and financial processes.

The role involves building relationships with managers, administrators, and suppliers while maintaining accurate records, using Microsoft 365 and SharePoint. This is an office-based, full-time position with flexible daily start/finish times.