Proactive Executive Assistant to Senior Leaders Fixed-Term

Wm-4dc9421; Auckland; On-site; NZD 70,000 - 100,000; Full time

Job summary

WM New Zealand is seeking an experienced Executive Assistant to provide high‑level support to two senior executives on a fixed‑term contract through to the end of March 2027. You will coordinate diaries, meetings, travel, and project activity in a fast‑paced environment, ensuring seamless operations behind the scenes.

The role requires proactive, discreet professionals with strong organisational and communication skills and advanced Microsoft Office capabilities, able to manage competing

Qualifications

• An experienced Executive Assistant who can anticipate needs and balance priorities.
• Strong organisational and time management abilities for busy executives.
• Excellent communication and relationship-building skills.

Responsibilities

• Provide proactive and professional support to two senior executives.
• Manage complex diaries, meetings, travel and day‑to‑day coordination.
• Prepare and coordinate meeting agendas, papers, presentations and correspondence.
• Track key priorities, actions and deadlines to ensure timely follow‑through.
• Liaise with senior leaders and stakeholders across the business.
• Coordinate projects and business initiatives, and seek process improvements.

Skills

Executive support

Diary management

Communication

Attention to detail

Discretion

Tools

Microsoft Office

Job description

WM New Zealand is seeking an experienced Executive Assistant to provide high‑level support to two senior executives on a fixed‑term contract through to the end of March 2027. You will coordinate diaries, meetings, travel, and project activity in a fast‑paced environment, ensuring seamless operations behind the scenes.

The role requires proactive, discreet professionals with strong organisational and communication skills and advanced Microsoft Office capabilities, able to manage competing