Senior Administrator

Massey University - Te Kunenga ki Pūrehuroa

Palmerston North

On-site

NZD 60,000 - 85,000

Full time

3 days ago

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Benefits offered by this job

Five university holidays

Staff gym rates

Staff discounts

On-campus childcare facilities

Professional development

Support for further study

Flexible, inclusive workplace culture

Job summary

Massey University is seeking a Senior Administrator to provide high-level administrative support across the Chief Operating Officer Shared Business Services in Palmerston North. The role involves managing complex calendars, travel, and prioritising competing demands while delivering high-quality reports and briefing materials.

You will work closely with managers and leadership teams, leveraging advanced Microsoft 365 tools and a proactive, discreet approach in a dynamic campus environment.

Qualifications

Senior Administrator with experience supporting leaders and teams in a fast-paced environment.
Ability to manage multiple priorities and competing deadlines with calm professionalism.
Strong communication and relationship-building skills to engage stakeholders across the university.

Responsibilities

Coordinate complex calendars, meetings, travel and priorities.
Prepare reports, presentations, and briefing materials.
Support committee secretariat functions and action follow-ups.
Maintain document and records management practices.
Contribute to projects, events and continuous improvement initiatives.
Ensure tasks and workflows are managed accurately and efficiently.

Skills

Organisational skills

Attention to detail

Multitasking

Resilience

Adaptability

Problem solving

Professionalism

Communication

Relationship building

Tools

Microsoft 365

Outlook

Teams

SharePoint

PowerPoint

Copilot

Job description

Senior Administrator

Chief Operating Officer Shared Business Services | Palmerston North

Grade 5 | $60,069 - $84,876

Up to 1.0 FTE permanent position| Flexible working arrangements considered

We are open to discussing full-time, part-time or job-share arrangements with suitably qualified applicants.

Based on our beautiful Manawatūn campus, this is an exciting opportunity for an experienced administrator who thrives in a fast-paced environment and enjoys supporting leaders, teams and operational outcomes.

We're looking for a highly capable and resilient Senior Administrator who can confidently manage competing priorities, adapt to changing demands, and keep multiple workstreams moving forward. No two days are the same, so you'll need to be comfortable navigating ambiguity, responding to unexpected challenges, and maintaining a calm, professional approach under pressure.

As a trusted support professional, you'll work closely with managers and leadership teams to deliver high-quality administrative and organisational support across a broad range of activities.

Key Responsibilities

Coordinate complex calendars, meetings, travel and priorities
Prepare high-quality reports, presentations, correspondence and briefing material
Support committee secretariat functions and follow-up actions
Maintain effective document and records management practices
Contribute to projects, events and continuous improvement initiatives
Ensure information, tasks and workflows are managed accurately and efficiently

What You'll Bring

Advanced Microsoft 365 capability, including Outlook, Teams, SharePoint, PowerPoint and Copilot
Exceptional organisational skills and attention to detail
The ability to manage multiple priorities and meet competing deadlines
Resilience and adaptability in a dynamic and constantly evolving environment
A calm, solutions-focused approach when plans change or challenges arise
Strong judgement, initiative and problem-solving capability
High levels of professionalism, discretion and personal integrity
Excellent communication and relationship-building skills

Why Massey?

At Massey University, you'll join a supportive and collaborative environment where your contribution is valued. In addition to a competitive salary, Massey offers:

Five university holidays each year in addition to annual leave
Special staff rates for campus gym memberships
Staff purchasing privileges and discounts with a wide range of retailers and service providers
Access to on-campus childcare facilities at our Manawatūn campus
Comprehensive professional development and training opportunities
Support for staff undertaking university study while employed
A vibrant campus community and flexible, inclusive workplace culture

Applications close Wednesday 04 November 2026, 11.00pm.

Desired Skills and Experience