Senior Administrator | Executive Support

Dynamic Personnel; Whangarei; On-site; NZD 70,000 - 90,000; Full time

Job summary

Dynamic Personnel in Whangarei, North Island, is seeking a Senior Administrator to provide executive support to the Managing Director and ensure smooth operation of the business. The role offers variety, autonomy, and close interaction with top leadership.

Responsibilities include coordinating domestic and international travel, managing calendars, preparing reports and minutes, and handling confidential information with discretion. A dynamic, collaborative team environment awaits.

Qualifications

• Proven administration experience in a busy commercial environment.
• Strong written and verbal communication.
• Experience coordinating domestic and international travel.
• Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Executive and administrative support to the Managing Director.
• Coordinating domestic and international company travel.
• Managing complex calendars, meetings and appointments.
• Preparing reports, presentations and correspondence.
• Coordinating Board meetings, agendas, papers and minute taking.
• Managing confidential documentation, including IP and trademark records.

Skills

Administrative experience

Strong communication

Travel coordination

Advanced Microsoft Office

Tools

Microsoft Office

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Senior Administrator | Executive Support

Dynamic Personnel – Whangarei, North Island

If you're the kind of administrator who's always one step ahead and loves making things happen, this could be your ideal role. You'll become a trusted part of the team, providing executive support to the Managing Director while helping keep the wider business running smoothly. Initiative is appreciated, confidentiality is essential.

Genuine variety, autonomy, and a seat close to the top table.

New Zealand's largest and only manufacturer of this product

Variety: Executive, Board & travel support in one role

What you'll be doing

• Executive and administrative support to the Managing Director
• Coordinating domestic and international company travel
• Managing complex calendars, meetings and appointments
• Preparing reports, presentations and correspondence
• Coordinating Board meetings, agendas, papers and minute taking
• Managing confidential documentation, including IP and trademark records
• Supporting projects and the wider leadership team as needed

About you

• Proven administration experience in a busy commercial environment
• Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
• Experience coordinating domestic and international travel
• Strong written and verbal communication
• Comfortable handling confidential, commercially sensitive information

Why you'll love it here

• Supportive, down-to-earth, well-established business
• Leaders who trust their people and value initiative
• Genuine variety and room to keep learning
• A team that pitches in and gets on well together

Please note: Applicants must currently reside in New Zealand and hold the legal right to work in New Zealand.