Executive Assistant

Horizon Energy Group; Whakatāne; On-site; NZD 120,000 - 150,000; Full time

Benefits offered by this job

Career development

Wellbeing support

Extra leave on your birthday

Perks & discounts

70+ years of industry experience

Supportive team culture

Job summary

Horizon Energy Group in Whakatāne, NZ, is seeking an experienced Executive Assistant to provide high‑level support to the Group CEO and CFO, manage complex diaries and communications, and coordinate board papers and meeting logistics.

The role leads office administration, travel arrangements, stakeholder relations, and continuous improvement of processes, while maintaining discretion with confidential information and delivering a polished, professional interface to directors and senior visitors.

Qualifications

• 8–10+ years supporting executives or boards in complex organisations.
• Demonstrates strong governance capabilities with board papers, minutes and secure distribution.
• Advanced writing and communication skills with professional, polished output.

Responsibilities

• Overseeing executive support by managing complex diaries, workflows, meetings and communications for the Group CEO and CFO
• Coordinating Board operations through the end‑to‑end preparation, quality‑checking and secure distribution of Board papers and meeting logistics
• Managing executive travel by arranging domestic and international itineraries and responding promptly to disruptions
• Leading office administration by guiding the Office Support Administrator and ensuring smooth day‑to‑day corporate office operations
• Delivering stakeholder experience by providing a polished, professional interface for directors, executives and senior visitors
• Driving continuous improvement by refining processes, templates and workflows to enhance efficiency and consistency

Skills

Executive support

Board governance

Diary management

Stakeholder management

Discretion and confidentiality

Communication skills

Tools

Microsoft 365

Collaboration tools

Board portal software

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Horizon Energy Group – Whakatane, North Island

At Horizon Energy Group, we're proud to be a New Zealand-owned and operated company doing work that matters. We're a collective of forward-thinkers, practical problem-solvers, and innovative specialist businesses. We help power communities, deliver building infrastructure projects and provide facilities maintenance solutions for customers across New Zealand and the South Pacific. Our suite of specialist services range from HV electrical infrastructure services, through to HVAC/mechanical, industrial refrigeration, fire protection, general electrical, data and security solutions.

About the role

• Overseeing executive support by managing complex diaries, workflows, meetings and communications for the Group CEO and CFO
• Coordinating Board operations through the end‑to‑end preparation, quality‑checking and secure distribution of Board papers and meeting logistics
• Managing executive travel by arranging domestic and international itineraries and responding promptly to disruptions
• Leading office administration by guiding the Office Support Administrator and ensuring smooth day‑to‑day corporate office operations
• Delivering stakeholder experience by providing a polished, professional interface for directors, executives and senior visitors
• Driving continuous improvement by refining processes, templates and workflows to enhance efficiency and consistency

About you

• Bringing senior EA expertise with 8–10+ years supporting executives or Boards in complex organisations
• Demonstrating exceptional organisation by anticipating needs, managing competing deadlines and delivering accurate, polished work
• Applying strong governance capability through confident preparation of Board papers, minutes and secure document distribution
• Using advanced digital skills with expert proficiency in Microsoft 365 and modern collaboration systems
• Communicating at a high level with clear, professional writing and strong relationship management
• Exercising discretion and judgement when handling confidential information and sensitive executive matters
• Leading with a service mindset by supporting others to succeed and maintaining a consistent, high‑quality office service

What's in it for you?

At Horizon Energy Group, you'll enjoy:

• Career development: ongoing training, upskilling and pathways across the wider Group
• Wellbeing support: health checks, flu jabs, EAP, and life & critical illness insurance
• Extra leave: enjoy a paid day off on your birthday
• Perks & discounts: access to a wide range of corporate discounts
• Join a trusted NZ company with 70+ years of industry experience
• Supportive team culture: work with people who value safety, teamwork and doing the job right

Our SWITCH Values:

We're after someone who brings real energy to our SWITCH values:

• Sustainability – Making smart decisions for our future.
• Winning – Taking ownership and delivering results.
• Innovation – Finding better ways to get the job done.
• Trust – Building strong relationships through honesty and integrity.
• Customer Focus – Delivering exceptional service every day.
• Health & Safety – Putting safety first, always.

Applicants must be legally entitled to work in New Zealand.

Our workplaces are drug and alcohol free - all successful applicants will be required to undertake a pre-employment medical.