Executive Assistant

Graham Consulting; Wellington; On-site; NZD 70,000 - 90,000; Full time

Job summary

Graham Consulting in Wellington seeks an Executive Assistant to provide high‑level support to senior management. The role requires diary management, meeting coordination, and confidential communications in a dynamic, fast-paced environment.

Your duties include preparing reports, coordinating events, travel planning, and maintaining records with a professional, proactive approach. Immediate start on a fixed-term contract is available.

Qualifications

• Proven experience as an Executive Assistant or similar high-level role.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• High attention to detail with ability to manage multiple tasks.
• Proficiency in Microsoft Office and related software.
• Proactive approach and ability to anticipate needs and take initiative.
• Professionalism and discretion in handling confidential information.

Responsibilities

• Provide comprehensive administrative support to senior leaders, including diary management and meeting coordination.
• Prepare reports, presentations, and documents to a high standard.
• Coordinate meetings, take minutes, and ensure follow-up actions.
• Manage communications on behalf of senior leaders with professionalism and confidentiality.
• Organise events, conferences, and stakeholder engagements.
• Maintain accurate records and filing systems.
• Serve as a key point of contact for internal and external stakeholders.
• Manage travel arrangements and itineraries as required.

Skills

Executive support

Organizational skills

Communication

Multitasking

MS Office

Proactive

Discretion

Tools

Microsoft Office Suite

Job description

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Graham Consulting – Wellington, North Island

Support senior leadership in a dynamic and fast-paced environment

Our client, is seeking a dedicated and efficient Executive Assistant to provide high-level support to senior management. This is an excellent opportunity to make a meaningful impact within a dynamic and values-driven environment.

Location: Tawa, Wellington

Job Type: Contract/Temp

Salary: $70,000 – $90,000 per year

• Immediate start required

• Fixed term contract

• Support senior leadership in a dynamic and fast-paced environment

Our client, is seeking a dedicated and efficient Executive Assistant to provide high-level support to senior management. This is an excellent opportunity to make a meaningful impact within a dynamic and values-driven environment.

About the Role:

As an Executive Assistant, you will be responsible for:

• Providing comprehensive administrative support to senior leaders, including diary management, meeting coordination, and email correspondence.

• Preparing reports, presentations, and documents to a high standard.

• Coordinating meetings, taking minutes, and ensuring follow-up actions are completed.

• Managing communication on behalf of senior leaders, while maintaining professionalism and confidentiality.

• Organising events, conferences, and stakeholder engagements.

• Maintaining accurate records and filing systems.

• Acting as a key point of contact for internal and external stakeholders.

• Managing travel arrangements and itineraries as required.

About You:

To succeed in this role, you will have:

• Proven experience as an Executive Assistant or in a similar high-level administrative role

• Exceptional organisational and time management skills.

• Strong written and verbal communication abilities.

• A high level of attention to detail and the ability to manage multiple tasks efficiently.

• Proficiency in Microsoft Office Suite and other relevant software

• A proactive approach, with the ability to anticipate needs and take initiative

• Professionalism, discretion, and a positive attitude