Personal Assistant/Administrator

Cultivate; Wellington; On-site; NZD 60,000 - 75,000; Full time

Job summary

Cultivate in Wellington is seeking an experienced administrator to bring initiative and organisation to a busy team. You will keep the team on track, follow up actions, and ensure deadlines are met with proactivity.

You’ll own tasks, balance competing priorities, and support colleagues and senior leaders. This role rewards reliability, discretion, and the ability to learn new systems quickly.

Qualifications

• Experience in administration and coordination roles.
• Able to manage multiple priorities and meet deadlines.
• Capable of liaising with senior leaders and stakeholders.
• Proactive, organized and able to work independently.

Responsibilities

• Scheduling meetings, agendas and action points
• Booking Travel
• Preparing and maintaining accurate documents and information
• Liaising confidently with senior leaders, colleagues, clients and stakeholders
• Managing competing priorities and shifting deadlines
• Solving problems and finding practical solutions
• Supporting the wider team with administration and coordination as needed

Skills

Administration

Coordination

Attention to detail

Prioritisation

Stakeholders

Discretion

Learning agility

Communication

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Experienced administrator ready for more ownership? Join a busy Wellington team where initiative, organisation and getting things done is the norm.

About the Role | Mō te Tūranga

This is a role for someone who likes to get things sorted.

You'll be responsible for keeping a busy team organised, making sure actions are followed up, deadlines don't slip and people have what they need to get things done. You love to be one step ahead, use your initiative and pitch in wherever you are needed.

This isn't an admin role where you'll simply wait for instructions. You'll need to see what needs doing, take ownership and make it happen to support your manager and team.

Your day-to-day will include:

• Scheduling meetings, agendas and action points
• Booking Travel
• Preparing and maintaining accurate documents and information
• Liaising confidently with senior leaders, colleagues, clients and stakeholders
• Managing competing priorities and shifting deadlines
• Solving problems and finding practical solutions
• Supporting the wider team with administration and coordination as needed

You will bring:

• Strong administration and coordination experience
• Excellent organisation and attention to detail
• The ability to manage multiple priorities without losing track of the detail
• Confidence dealing with senior leaders, colleagues, clients and stakeholders
• Reliability and follow-through, you own your work from start to finish
• Good judgement and discretion when dealing with confidential information
• Confidence to chase people up, ask questions and push back when needed
• The ability to quickly learn new systems and ways of working