Executive Assistant

Tribe Recruitment; Auckland; Hybrid; NZD 40,000 - 52,000; Part time

Benefits offered by this job

On-site parking

Hybrid working

Job summary

Tribe Recruitment – Auckland, North Island is collaborating with a respected professional association representing dentists across New Zealand to recruit an Executive Assistant to the Chief Executive on a part-time basis. The role entails owning diary and inbox management, coordinating meetings, travel and events, and preparing governance documentation.

You will support board and committee activities, take professional minutes, and manage confidential information with discretion.

Qualifications

• Proven experience supporting a Chief Executive, senior executive, or senior leadership team.
• Previous experience supporting Boards, committees, or governance groups.
• Strong minute-taking and meeting coordination skills.
• Experience with BoardPro would be advantageous.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Strong organisational skills and the ability to juggle competing priorities.
• Proactive, self-directed approach and the confidence to work autonomously.

Responsibilities

• Provide proactive executive support to the Chief Executive, including diary and inbox management.
• Coordinate meetings, travel, events, and organisational initiatives end-to-end.
• Prepare agendas, papers, presentations, Board packs, and governance documentation.
• Coordinate Board and committee meetings, including professional minute-taking and follow-up.
• Build trusted relationships with senior leaders, Board members, stakeholders, and external contacts.
• Manage confidential information, records, and documentation with a high level of accuracy and discretion.

Skills

Diary management

Meeting coordination

Board governance support

Minute-taking

Discretion with confidential info

Written and verbal communication

Autonomy

BoardPro

Tools

BoardPro

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Tribe Recruitment – Auckland, North Island

About the Opportunity

Our client is a respected professional association representing dentists and dental specialists across New Zealand. Their purpose is to support the dental profession through advocacy, professional development, knowledge sharing, and trusted representation — ultimately helping improve oral health outcomes for communities throughout New Zealand.

With a close-knit team of approximately 10 office-based staff (and 20 staff overall), this is an organisation where people are trusted to take ownership, contribute ideas, and work together to achieve meaningful outcomes.

Reporting directly to the Chief Executive, you will provide trusted executive support within a small, professional organisation. This is a varied role requiring someone who can take ownership, manage competing priorities, and proactively support senior leaders and stakeholders.

• Provide proactive executive support to the Chief Executive, including diary and inbox management
• Coordinate meetings, travel, events, and organisational initiatives end-to-end
• Prepare agendas, papers, presentations, Board packs, and governance documentation
• Coordinate Board and committee meetings, including professional minute-taking and follow-up
• Build trusted relationships with senior leaders, Board members, stakeholders, and external contacts
• Manage confidential information, records, and documentation with a high level of accuracy and discretion

This is a part-time role working 25-30 hours per week (across 5 days). Some flexibility for occasional evening and weekend work may be required for scheduled meetings and events, along with some nationwide travel too.

What You’ll Bring

You’ll be an experienced EA who is highly organised, commercially aware, and comfortable working with senior stakeholders.

You’ll bring:

• Proven experience supporting a Chief Executive, senior executive, or senior leadership team
• Previous experience supporting Boards, committees, or governance groups
• Strong minute-taking and meeting coordination skills
• Experience with BoardPro would be advantageous
• Exceptional attention to detail and accuracy
• Excellent written and verbal communication skills
• The ability to manage confidential information with discretion
• Strong organisational skills and the ability to juggle competing priorities
• A proactive, self-directed approach and the confidence to work autonomously

What’s In It For You?

• Genuine ownership and autonomy in your role
• A supportive, collaborative team with long-tenured staff
• An approachable and forward-thinking Chief Executive who welcomes new ideas
• On-site parking
• Flexibility and potential for hybrid working

To apply for this vacancy, you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.