Executive Assistant & Business Support Manager

Forte Recruitment; Wellington; On-site; NZD 85,000 - 110,000; Full time

Benefits offered by this job

Free on-site parking

Subsidised health insurance

Income protection insurance

Wellbeing days

School holiday programme support

Job summary

Forte Recruitment – Wellington, NZ is seeking an experienced Executive Assistant and Business Support Manager to join our client's Wellington-based executive team. Reporting to the Chief Executive, this role combines high-level executive support with business operations, governance, facilities and project coordination.

You will lead the Office of the Chief Executive, shaping an organised, proactive environment and partnering with the Executive Leadership Team to drive strategic initiatives.

Qualifications

• Significant experience supporting a Chief Executive or Senior Leadership team.
• Strong governance, minute-taking and executive coordination capability.
• Experience leading people, projects or business support functions.
• Excellent written communication and attention to detail.
• Confidence working with sensitive and confidential information.
• Strong relationship building skills and the ability to engage with people from diverse backgrounds.
• A practical, solutions focused approach and the ability to remain composed when priorities shift.
• Confidence with technology, content creation and modern AI tools such as Microsoft Copilot or Claude.
• An understanding of Te Tiriti o Waitangi and a commitment to culturally safe and equitable practice.

Responsibilities

• Provide proactive, trusted support to the Chief Executive and Executive Leadership Team.
• Manage a complex diary, priorities, correspondence, meetings and national travel.
• Anticipate emerging issues, risks and deadlines, ensuring a well prepared and "no surprises" approach.
• Coordinate governance activities, board papers, briefings and meeting minutes.
• Support speaking engagements, sector leadership activities and strategic initiatives.
• Manage confidential medical, legal and complaint related administration.
• Lead and support administration functions across the organisation.
• Oversee facilities, suppliers, contracts, budgets and key national accounts.
• Coordinate events and deliver business support projects from planning through to implementation.
• Review systems and processes, identifying opportunities to improve efficiency and service delivery.
• Build strong relationships with employees, suppliers, community organisations and government agencies.

Skills

Executive support

Governance & minutes

Leadership of projects

Written communication

Confidential information handling

Relationship building

Technology & AI tools

Te Tiriti o Waitangi understanding

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Executive Assistant & Business Support Manager

Forte Recruitment – Wellington, North Island

For the first time in 10 years, this rare opportunity has become available. If you are an experienced EA looking to broaden your impact and influence, this could be the perfect opportunity for you.

Our client is a respected national provider of community based mental health and wellbeing services. Their work supports people across Aotearoa to live well, build independence and participate fully in their communities.

They are seeking an experienced Executive Assistant and Business Support Manager to join their Wellington-based executive team. Reporting directly to the Chief Executive, this influential role combines high level executive support with business operations, governance, facilities, project coordination and team leadership.

You will lead the Office of the Chief Executive, creating an organised, responsive and highly effective environment that enables the Chief Executive and wider Executive Leadership Team to perform at their best.

Key responsibilities

• Provide proactive, trusted support to the Chief Executive and Executive Leadership Team
• Manage a complex diary, priorities, correspondence, meetings and national travel
• Anticipate emerging issues, risks and deadlines, ensuring a well prepared and "no surprises" approach
• Coordinate governance activities, board papers, briefings and meeting minutes
• Support speaking engagements, sector leadership activities and strategic initiatives
• Manage confidential medical, legal and complaint related administration
• Lead and support administration functions across the organisation
• Oversee facilities, suppliers, contracts, budgets and key national accounts
• Coordinate events and deliver business support projects from planning through to implementation
• Review systems and processes, identifying opportunities to improve efficiency and service delivery
• Build strong relationships with employees, suppliers, community organisations and government agencies

About you

You will be resilient, compassionate and a highly organised professional who brings sound judgement, discretion and a genuine commitment to helping others succeed.

To be succesful in this role you will have:

• Significant experience supporting a Chief Executive or Senior Leadership team
• Strong governance, minute-taking and executive coordination capability
• Experience leading people, projects or business support functions
• Excellent written communication and attention to detail
• Confidence working with sensitive and confidential information
• Strong relationship building skills and the ability to engage with people from diverse backgrounds
• A practical, solutions focused approach and the ability to remain composed when priorities shift
• Confidence with technology, content creation and modern AI tools such as Microsoft Copilot or Claude
• An understanding of Te Tiriti o Waitangi and a commitment to culturally safe and equitable practice

You will enjoy a range of employee benefits, including:

• Free on-site parking
• Subsidised general healthcare, contents and car insurance
• Income protection insurance
• Two paid wellbeing days each year
• Financial assistance towards registered school holiday programmes
• Access to a group health insurance scheme, including discounted premiums and a choice of plan options

Experience within health, mental health, community services or the not-for-profit sector would be advantageous but is not essential.

This is a varied, senior-level EA role offering broad and meaningful responsibilities within a large, purpose-driven organisation.

Applicants must have the legal right to work in New Zealand.