Remote Senior Administrative Specialist | Global Projects

Placements24; Queenstown; Hybrid; NZD 90,000 - 120,000; Full time

Benefits offered by this job

Highly competitive salary and benefits

Fully remote position with flexible工作

Professional development opportunities

Performance-based bonuses

Supportive virtual team environment

Home office expense allowance

Job summary

Placements24 is seeking a highly experienced Senior Administrative Specialist to join its fully remote team. This role provides comprehensive administrative support to senior managers, manages complex calendars, coordinates projects, and ensures discretion.

The ideal candidate is highly organized, proactive, with superb communication and thrives in a virtual environment. The position supports strategic functions with global reach while being executed remotely.

Qualifications

• Bachelor's degree or equivalent experience in a relevant field.
• 6+ years of proven experience in a senior administrative or executive assistant role, remote preferred.
• Proficiency with Microsoft Office, Google Workspace and virtual collaboration tools.
• Excellent organizational, time management and multitasking abilities.
• Strong written and verbal English communication and etiquette.
• Ability to manage complex projects and work independently.
• High level of professionalism, discretion and confidentiality.
• Reliable high-speed internet and dedicated home office setup.
• Experience coordinating multiple stakeholders.

Responsibilities

• Provide advanced administrative support to senior management, including complex calendar management and scheduling.
• Coordinate and manage high-priority projects, tracking progress and ensuring timely completion.
• Prepare, edit, and proofread reports, presentations, and correspondence.
• Manage travel arrangements, including complex international itineraries and expense reporting.
• Act as a key liaison between management and internal/external stakeholders.
• Handle confidential information with the highest level of integrity and discretion.
• Organise and coordinate virtual meetings, workshops, and team events.
• Conduct research and prepare summaries or briefings as required.
• Proactively identify potential issues and implement solutions to ensure smooth operations.
• Maintain organised digital filing systems and ensure efficient document management.

Skills

Project management

Time management

Communication

Discretion

Stakeholder management

Remote collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Google Workspace

Virtual collaboration tools

Job description

Placements24 is seeking a highly experienced Senior Administrative Specialist to join its fully remote team. This role provides comprehensive administrative support to senior managers, manages complex calendars, coordinates projects, and ensures discretion.

The ideal candidate is highly organized, proactive, with superb communication and thrives in a virtual environment. The position supports strategic functions with global reach while being executed remotely.