Remote Compliance Administrative Specialist

Placements24; Queenstown; Hybrid; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Health & retirement benefits

Professional development

Remote work flexibility

Job summary

Placements24 is seeking a meticulous Remote Compliance Administrative Specialist to maintain compliance records, assist audits, and support the compliance team in administrative duties. This fully remote role offers flexibility to work from anywhere while upholding high standards of integrity and confidentiality.

You will manage documentation, track training, assist with policy development, and respond to inquiries.

Qualifications

• Minimum a bachelor’s degree or professional certification in a related field.
• Proven administrative experience with a focus on compliance, legal, or regulatory affairs.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Experience using Microsoft Office and compliance software.

Responsibilities

• Maintain and update compliance records and documentation accurately.
• Assist in internal and external audit preparation with relevant information.
• Monitor training completion and track compliance activities.
• Support development and implementation of policies and procedures.
• Respond to inquiries from internal and external stakeholders.
• Schedule and document meetings with action items and minutes.
• Research regulatory changes and assess impact on the organization.
• Ensure confidential handling of data and documentation.
• Assist in risk assessments and mitigation planning.
• Maintain organized electronic filing for compliance matters.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Independence

Integrity and discretion

Analytical thinking

Remote collaboration

Education

Bachelor's degree

Professional certification

Tools

Microsoft Office Suite

Compliance management software

Job description

About the Role

Our client, a highly regulated industry leader, is seeking a meticulous and dedicated Remote Compliance Administrative Specialist. This fully remote position is integral to ensuring adherence to all relevant industry regulations and internal policies. The ideal candidate will possess a strong understanding of compliance procedures, exceptional organizational skills, and the ability to manage sensitive information with utmost discretion. You will be responsible for maintaining compliance records, assisting with audits, and supporting the compliance team in various administrative capacities. This role offers the opportunity to work from anywhere while contributing to the critical functions of a reputable organization.

Key Responsibilities

• Maintain and update compliance-related documentation and records accurately.
• Assist in the preparation for internal and external audits, gathering necessary information and evidence.
• Monitor and track compliance training completion for employees.
• Support the development and implementation of compliance policies and procedures.
• Respond to compliance-related inquiries from internal departments and external parties.
• Organize and manage compliance-related meetings, including scheduling, minute-taking, and action item tracking.
• Conduct research on regulatory changes and their potential impact on the organization.
• Ensure confidential handling of all compliance-related data and documentation.
• Assist in risk assessments and the development of mitigation strategies.
• Maintain organized and accessible electronic filing systems for compliance matters.

Requirements

• Proven experience in an administrative role, with a focus on compliance, legal, or regulatory affairs.
• Solid understanding of compliance principles and regulatory frameworks relevant to the industry.
• Exceptional organizational skills and a strong attention to detail are essential.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and compliance management software.
• Excellent written and verbal communication skills.
• Ability to work independently, manage priorities, and meet deadlines in a remote setting.
• High degree of integrity, discretion, and confidentiality.
• Strong analytical and problem-solving skills.
• Experience with virtual collaboration tools and remote work environments.
• A relevant bachelor's degree or professional certification in a related field is highly desirable.

Benefits

Our client offers a competitive salary, comprehensive health and retirement benefits, and opportunities for professional development. This fully remote role provides exceptional flexibility and the ability to work from any suitable location. You will join a team dedicated to upholding the highest standards of integrity and compliance. This position is ideal for a detail-oriented and experienced administrative professional seeking a challenging remote career, supporting compliance initiatives potentially related **Queenstown, Eastern Cape**.