Regional Admin & Facilities Coordinator (12-Month)

Tuatahi First Fibre Limited; Hamilton; On-site; NZD 55,000 - 70,000; Full time

Benefits offered by this job

Utilities Rebate

Refer-a-Friend Bonus

Volunteer Day

Job summary

Tuatahi First Fibre Limited is seeking a proactive Business Services Coordinator to support our Hamilton team on a 12-month fixed-term contract. The role covers office operations, facilities, procurement, staff support and day-to-day administration across multiple sites, offering variety and opportunities to take initiative.

You’ll work closely with staff, landlords, vendors and internal teams to keep our business running smoothly and present a welcoming workplace.

Qualifications

• 3+ years in an office-based administration role.
• Strong organisational skills, initiative and the ability to manage competing priorities.
• Excellent communication and interpersonal skills, with a positive, customer-focused approach.
• Good working knowledge of Microsoft Office applications, particularly Outlook, Word and Excel.
• Experience with Microsoft Dynamics 365, Gallagher, EROAD or ServiceNow would be advantageous.
• A current NZ driver's licence (restricted licence minimum) is also required.

Responsibilities

• Provide administration support from our Hamilton-based team to six offices across the North Island, responding to staff requests, coordinating tasks and ensuring matters are followed through to completion.
• Coordinate building maintenance, repairs and general facilities requirements across our office locations. Liaise with landlords, contractors and service providers to organise works, resolve issues and keep our workplaces operating effectively.
• Raise and receipt purchase orders, assist with vendor set-ups and provide general financial administration support. Work within our internal finance systems and processes to support the smooth handling of purchasing and payment activities.
• Coordinate the administration of our business systems and tools, including staff access, visitor registration, EROADs and BookIt. Assist staff with system-related queries, access requirements and general operational support.
• Assist with staff travel arrangements, catering, events and other general staff requirements. Be a go‑to point of contact for staff queries, helping connect people with the right information, support or resources.
• Provide a friendly and professional first point of contact for visitors and staff. Help ensure our offices are welcoming, organised and present a positive image of the business.

Skills

Office administration

Organisational skills

Communication

MS Office

Dynamics 365

NZ Driver's license

Tools

Microsoft Dynamics 365

Gallagher

ERoad

ServiceNow

Job description

Tuatahi First Fibre Limited is seeking a proactive Business Services Coordinator to support our Hamilton team on a 12-month fixed-term contract. The role covers office operations, facilities, procurement, staff support and day-to-day administration across multiple sites, offering variety and opportunities to take initiative.

You’ll work closely with staff, landlords, vendors and internal teams to keep our business running smoothly and present a welcoming workplace.