Facilities Administrator (Fixed Term) - Christchurch

Mackersy Property; Christchurch, Auckland; Hybrid; NZD 30,000 - 39,000; Part time

Benefits offered by this job

Collaborative team culture

Flexible part-time hours

Job summary

Mackersy Property is seeking an experienced Facilities Administrator to join our Christchurch-based team on a fixed-term basis for 10 months. This part-time role (20 hours per week) supports the Facilities Management team and acts as a key first point of contact for day-to-day enquiries.

The successful candidate will enjoy a varied role, coordinating maintenance, processing invoices, and supporting contractors and property documentation while working within a collaborative, high-performing

Qualifications

• Proven administration experience.
• Exceptional organisational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Strong communication skills and confidence working with a wide range of personalities.
• A calm, professional approach under pressure.
• Good Microsoft Office skills, particularly Outlook, Word and Excel.

Responsibilities

• Manage incoming maintenance requests from tenants.
• Monitor and respond to a shared team inbox.
• Process invoices and statements.
• Liaise with contractors and coordinate service requests.
• Create and manage work orders.
• Maintain accurate records and property documentation.
• Support Facilities Managers with day-to-day administrative requirements.
• Assist with contractor communications and site access arrangements.
• Contribute ideas for continuous improvement and more efficient processes.

Skills

Administration experience

Organisational skills

Communication skills

Proactive attitude

Attention to detail

Tools

Outlook

Word

Excel

Job description

Are you an experienced administrator who thrives on variety, enjoys building positive relationships and can keep multiple moving parts running smoothly?

We are seeking a friendly, organised and proactive Administrator to join our Christchurch-based Facilities Management team on a fixed-term basis for 10 months while a valued team member is on parental leave.

This is a part-time position (20 hours per week) and would suit an experienced administrator looking for meaningful work while still being part of a collaborative and high-performing team.

About Mackersy Property

Mackersy Property is one of New Zealand's leading commercial property investment and management businesses. Our purpose is Stewarding Greater Value through thoughtful property investment, management and long-term relationships.

Our values of Integrity, Collaboration, Innovation and Stewardship guide how we work, how we make decisions and how we support each other. We are proud of our positive culture and enjoy working alongside people who are approachable, capable and genuinely enjoy being part of a team.

About the Role

The Facilities Administrator provides administrative support to our Facilities Management team and plays an important role in helping ensure the smooth operation of our commercial property portfolio.

This is a varied position where no two days are quite the same. You'll be the first point of contact for many day-to-day enquiries and will help keep administrative processes running efficiently across a range of properties and stakeholders.

Key responsibilities include:

• Managing incoming maintenance requests from tenants
• Monitoring and responding to a shared team inbox
• Processing invoices and statements
• Liaising with contractors and coordinating service requests
• Creating and managing work orders
• Maintaining accurate records and property documentation
• Supporting Facilities Managers with day-to-day administrative requirements
• Assisting with contractor communications and site access arrangements
• Contributing ideas for continuous improvement and more efficient processes

About You

We're looking for someone who genuinely enjoys administration and takes pride in keeping things organised.

To be successful in this role, you'll bring:

• Proven administration experience
• Exceptional organisational skills and attention to detail
• The ability to manage competing priorities and meet deadlines
• Strong communication skills and confidence working with a wide range of personalities
• A calm, professional approach under pressure
• Good Microsoft Office skills, particularly Outlook, Word and Excel
• The ability to quickly learn new systems and processes
• A proactive attitude and willingness to take ownership of tasks

Just as importantly, you'll be someone who enjoys working collaboratively, contributes positively to team culture and isn't afraid to roll up your sleeves when needed.

Why Join Us?

At Mackersy Property, we know great people make all the difference.

You'll be joining a close-knit and supportive team that values trust, teamwork and open communication. We work hard, enjoy what we do and genuinely care about the people we work alongside.

In return, we offer:

• A supportive team culture
• Meaningful and varied work
• Modern Christchurch office environment with a car park
• The opportunity to work within a respected property business

If you're an administration extraordinaire who enjoys variety, takes pride in delivering excellent service and wants to be part of a great team, we'd love to hear from you.

While we are passionate about creating a diverse and inclusive organisation, we are unable to consider applications from anyone who does not currently live and have the right to legally work in Aotearoa.