Receptionist & Admin Assistant: Growth & Client-Focused

CBRE Group, Inc.; Hamilton; On-site; NZD 42,000 - 54,000; Full time

Job summary

CBRE is seeking a Receptionist & Admin Assistant in Hamilton to provide administrative support for a key client account. The role includes greeting visitors, answering calls, setting up meeting rooms, and other duties within Workplace Experience.

You will handle scheduling, conferencing setup, catering coordination, and general clerical tasks while upholding security procedures and efficient office operations.

Qualifications

• Ability to comprehend instructions, short correspondence and memos.
• Ability to respond to inquiries or complaints with professional customer service.
• Basic math for figures and percentages.
• Base English speaking/writing and intermediate MS Office skills.

Responsibilities

• Answer and direct incoming calls to appropriate personnel.
• Greet and announce clients, visitors and applicants; issue visitor passes.
• Schedule and prepare meeting rooms; arrange equipment and conferencing.
• Coordinate catering for meetings and events; review invoices if needed.
• Process office mail, faxes and courier tracking; arrange messenger services.
• Maintain reception and common areas; request building services as needed.
• Maintain service requests records and logs; manage guest referrals.
• Perform other duties as assigned.

Skills

Communication

Financial knowledge

Reasoning ability

Microsoft Office

Flexibility

Education

High school degree or above

Tools

Microsoft Office Suite

Job description

CBRE is seeking a Receptionist & Admin Assistant in Hamilton to provide administrative support for a key client account. The role includes greeting visitors, answering calls, setting up meeting rooms, and other duties within Workplace Experience.

You will handle scheduling, conferencing setup, catering coordination, and general clerical tasks while upholding security procedures and efficient office operations.