Administrative Assistant - Reception & Billing

richardson; Hamilton; On-site; NZD 51,000 - 65,000; Full time

Benefits offered by this job

Pension

Flexible benefits plan

Training & career development

Job summary

Richardson International in Hamilton, Ontario seeks a motivated Administrative Assistant to be the first point of contact for visitors while supporting key administrative and financial functions that keep daily operations running smoothly.

The role covers reception, records management, invoice processing, and order-to-cash workflow support, with a focus on accuracy, organization, and strong communication within a collaborative team.

Qualifications

• Administrative certificate or diploma or equivalent experience.
• Minimum of two years administrative experience.
• Exceptional interpersonal skills with the ability to interact effectively at all levels.
• Excellent communication and organizational skills; high attention to detail and ability to manage multiple tasks at the same time.
• Experience using Microsoft Word, Excel, Access, and PowerPoint; knowledge of IFS assets management system.

Responsibilities

• Serve as the first point of contact for visitors, customers, and vendors, providing professional reception and administrative support
• Maintain accurate records through data entry, document management, and general administrative processing
• Monitor office and operational supply levels, coordinating purchases to support daily business needs
• Process incoming invoices and prepare payments for authorization, ensuring accuracy and compliance with company procedures
• Support the shipment-to-invoice process by coordinating documentation and ensuring timely, accurate customer billing

Skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Education

Administrative Certificate/Diploma

Two years administrative experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

IFS assets management system

Job description

Richardson International in Hamilton, Ontario seeks a motivated Administrative Assistant to be the first point of contact for visitors while supporting key administrative and financial functions that keep daily operations running smoothly.

The role covers reception, records management, invoice processing, and order-to-cash workflow support, with a focus on accuracy, organization, and strong communication within a collaborative team.