Reception Administration

Talentlab Recruitment - Auckland; Auckland; On-site; NZD 42,000 - 54,000; Full time

Job summary

Our client in East Auckland is seeking a friendly Receptionist/Admin Assistant to join their team and support the office with front-desk duties and general administration.

You will handle visitor greetings, calls, emails and data entry while assisting management and the customer service team. Strong communication, detail orientation and a proactive approach are essential for success in a busy office environment.

Qualifications

• Excellent communication and interpersonal skills.
• Strong organisational skills with attention to detail.
• Experience with MS Office (Word, Excel) and office systems.
• Proactive, flexible team player who can work independently.
• Able to work calmly in a busy environment.
• Reception experience preferred and a positive attitude.

Responsibilities

• Greet visitors, answer calls and manage inquiries with a warm, professional demeanour.
• Assist with data entry, notices, general administration, sorting mail, calendars and filing.
• Keep reception and common areas tidy; monitor office supplies and support senior leadership and staff with administrative tasks.

Skills

Communication skills

Organisational skills

Office tools (MS Office)

Team player

Calm under pressure

Reception experience preferred

Job description

Our client is a well recognised market leader. They have a fantastic reputation in the market a company culture that encourages their staff to stay.

They are currently looking for a friendly Receptionist/Admin Assistant to join their team in their east auckland offices.

Job tasks and responsibilities

You will be efficient and able to take on general office and reception duties, providing support for the team as well as collation of monthly and annual reporting, support to the management and board and back up assistance to the customer service team.

Key responsibilities

• Greet visitors, answer incoming calls, emails and manage general inquiries with a warm and professional demeanour
• Assist with data entry, notices, general administration, sorting mail, managing calendars, office functions and maintaining digital and physical filing systems
• Keep the reception and common areas tidy, monitor office supplies, support the senior leadership and staff as required with administrative tasks.

About you

• Excellent communication and interpersonal skills
• Strong organisational skills with great attention to detail
• Essential experience with office systems and digital tools (e.g., Microsoft Office including Word, Excel etc)
• A proactive, flexible team player with the ability to work independently
• Ability to work calmly and effectively in a busy environment
• Prior experience in reception is preferred, and a positive attitude and willingness to learn is essential