Office Manager / Receptionist

Tompkins Wake; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Tompkins Wake in Auckland is seeking an experienced Office Manager/Receptionist to be at the heart of our Auckland office, supporting a busy team of around 40 people. You’ll manage reception, welcome visitors and own the day-to-day running of the office.

Based in our modern office, you will coordinate meetings, catering, facilities and client hospitality, while collaborating with an Office Assistant to cover reception and general duties.

Qualifications

• Previous office management, reception or senior administration experience.
• Professional, friendly and confident manner.
• Excellent organisation skills and strong attention to detail.
• Ability to juggle priorities and anticipate needs.
• Strong communication and relationship-building skills.
• Confidence using Microsoft Office and general office systems.
• Hands-on approach and willingness to pitch in.
• Experience in legal or professional services is an advantage but not essential.

Responsibilities

• Provide a warm, professional welcome to clients and visitors and manage reception and incoming calls.
• Take ownership of the smooth day-to-day running of the Auckland office.
• Manage meeting rooms, catering and client hospitality.
• Coordinate office supplies, couriers, mail, facilities and general office requirements.
• Build strong relationships with suppliers, contractors and our landlord.
• Coordinate office maintenance and ensure a high standard of presentation.
• Support Auckland-based events, client functions and team activities.
• Coordinate health and safety requirements for the office.
• Provide practical administrative support to partners and the wider team when needed.
• Work with the Office Assistant to ensure reception and office support runs seamlessly.

Skills

Office management

Reception

Organization

Communication

Multitasking

Relationship-building

Tools

Microsoft Office

Job description

Office Manager / Receptionist - Auckland

Permanent, Full-time | Monday-Friday, 8.30am-5.00pm

We're looking for an experienced, organised and people focusedOffice Manager / Receptionist to be at the heart of our Auckland office.

Based in our modern Auckland office and supporting a busy, humming team of around 40 people, this is a varied role for someone who loves creating a welcoming environment, keeping things running smoothly and being the person everyone can rely on.

You'll be the first point of contact for our clients and visitors, while taking ownership of the day to day running of the office. You'll also have the support of anOffice Assistant roughly from 10am-2pm, Monday to Friday, giving you additional hands on support across reception and general office duties.

The Role

No two days will be quite the same. Your responsibilities will include:

• Providing a warm, professional welcome to clients and visitors and managing reception and incoming calls.
• Taking ownership of the smooth day to day running of the Auckland office.
• Managing meeting rooms, catering and client hospitality.
• Coordinating office supplies, couriers, mail, facilities and general office requirements.
• Building strong relationships with suppliers, contractors and our landlord.
• Coordinating office maintenance and ensuring our workplace is presented to a high standard.
• Supporting Auckland based events, client functions and team activities.
• Coordinating health and safety requirements for the office.
• Providing practical administrative support to partners and the wider team when needed.
• Working alongside and coordinating the Office Assistant to ensure reception and office support runs seamlessly.

What You'll Bring

We're looking for someone who is naturally organised, proactive and enjoys being part of a busy team. You'll ideally bring:

• Previous office management, reception or senior administration experience.
• A professional, friendly and confident manner.
• Excellent organisation skills and strong attention to detail.
• The ability to juggle competing priorities and spot what needs doing before being asked.
• Strong communication and relationship-building skills.
• Confidence using Microsoft Office and general office systems.
• A practical, hands-on approach and willingness to pitch in wherever needed.
• Experience within legal or professional services would be an advantage, but isn't essential.

Most importantly, you'll enjoy being around people and take pride in creating an office environment that is welcoming, organised and runs exceptionally well.

About Tompkins Wake

Tompkins Wake is a leading New Zealand law firm with offices in Auckland, Hamilton, Tauranga and Rotorua. We work with a diverse range of clients, from individuals and local businesses through to some of New Zealand's largest organisations. Our people are a big part of what makes Tompkins Wake a great place to work. We're proud of our collaborative culture, the quality of our work and the opportunities we provide our people to grow and develop.

We've been recognised as a New Zealand Employer of Choice and are proud to be Rainbow Tick certified.

Why Join Us?

You'll join a friendly, high performing Auckland team in a modern office environment where your contribution will genuinely make a difference to how the office operates and how our clients and people experience Tompkins Wake.

If you're someone who loves people, thrives on variety and gets satisfaction from keeping a busy office humming, we'd love to hear from you.