Purchasing Administrator

Placements24; Queenstown; Hybrid; NZD 42,000 - 54,000; Full time

Benefits offered by this job

Salary based on experience

Medical aid

Hybrid work arrangement

On-the-job training and development

Stable and supportive environment in Q

Annual leave entitlement

Job summary

Placements24 is seeking a diligent Purchasing Administrator for a hybrid role based in Queenstown. You will support the purchasing department with purchase orders, requisitions, and related documentation, ensuring accuracy and timely processing.

The ideal candidate has an eye for detail, strong organizational skills, and the ability to liaise with suppliers and internal teams. This entry-level position offers growth in procurement within a supportive environment.

Qualifications

• Strong organizational and time management abilities are essential.
• Attention to detail and accuracy are critical for purchase order processing.
• Clear communication with suppliers and internal teams is required.
• Ability to work both independently and as part of a team.
• Basic familiarity with procurement terminology is preferred.

Responsibilities

• Process purchase requisitions and generate purchase orders in the system.
• Maintain organized filing for all purchasing documents (requisitions, POs, invoices).
• Communicate with suppliers to confirm order details, delivery dates and pricing.
• Liaise with internal departments to clarify requests and resolve queries.
• Track order status and ensure timely delivery of goods and services.
• Update supplier information in the procurement database.
• Generate basic reports on purchasing activities as needed.
• Assist with invoice matching and reconciliation with finance.
• Support the purchasing team with general admin duties.
• Ensure compliance with company procurement policies.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Teamwork

Education

High school diploma

Job description

About the Role

Our client is seeking a diligent and organized Purchasing Administrator to join their team in Queenstown, Eastern Cape. This role will provide essential administrative support to the purchasing department, ensuring the smooth and efficient processing of purchase orders, requisitions, and related documentation. The Purchasing Administrator will be responsible for maintaining accurate records, liaising with suppliers and internal departments, and assisting with general procurement tasks. This is an excellent entry-level opportunity for an individual keen to develop a career in procurement within a supportive environment. The position involves a hybrid work model, offering a balance between in-office collaboration and remote flexibility, with the primary location being Queenstown, Eastern Cape. You will be an integral part of the team, ensuring that all administrative aspects of the procurement cycle are handled with precision and efficiency. Your role will be key in supporting the operational needs of the business by ensuring timely processing of all procurement-related activities and documentation. This position requires strong organizational skills and a commitment to accuracy.

Key Responsibilities

• Process purchase requisitions and generate purchase orders in the system.


• Maintain organized filing systems for all purchasing documents, including requisitions, POs, and invoices.


• Communicate with suppliers to confirm order details, delivery dates, and pricing.


• Liaise with internal departments to clarify purchase requests and resolve basic queries.


• Assist in tracking the status of orders and ensuring timely delivery of goods and services.


• Update and maintain supplier information in the procurement database.


• Generate basic reports on purchasing activities as required.


• Assist with invoice matching and reconciliation in coordination with the finance department.


• Support the purchasing team with general administrative duties.


• Ensure compliance with company procurement policies and procedures.

Requirements

• High school diploma or equivalent qualification.


• Previous experience in an administrative or purchasing support role (1-2 years) is preferred.


• Proficiency in Microsoft Office Suite, especially Excel and Word.


• Familiarity with basic procurement processes and terminology.


• Strong organizational and time management skills.


• Excellent attention to detail and accuracy.


• Good communication and interpersonal skills.


• Ability to work effectively both independently and as part of a team.


• Basic understanding of inventory management principles is a plus.


• Willingness to work a hybrid schedule from Queenstown, Eastern Cape.

Benefits

• Competitive salary based on experience.


• Medical aid and retirement fund contributions.


• Hybrid work arrangement offering flexibility.


• Opportunities for on-the-job training and professional development.


• A stable and supportive work environment in Queenstown, Eastern Cape.


• Annual leave entitlement.