Procurement Clerk - Administrative Support

Placements24; Queenstown; On-site; NZD 28,000 - 39,000; Full time

Benefits offered by this job

Competitive pay

On-the-job training

Contract extension potential

Leave entitlement

Job summary

Placements24 is seeking a detail-oriented Procurement Clerk to support the purchasing department in Queenstown with processing orders, filing, supplier inquiries, and data entry. This role focuses on accuracy and efficiency in daily procurement tasks.

The ideal candidate will have a high school diploma, strong organizational skills, and proficiency in MS Office. Prior procurement or admin experience is a plus, and reliability is essential.

Qualifications

• Requires a high school diploma or equivalent; certificate in a relevant field is a plus.
• Prior admin, clerical, or procurement support experience preferred.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in MS Office Suite, especially Word and Excel.

Responsibilities

• Process purchase requisitions and generate purchase orders accurately.
• Maintain organized procurement filing systems, physical and digital.
• Communicate with suppliers to track order status and address inquiries.
• Verify invoices against purchase orders and delivery receipts.
• Update supplier information and contact details as needed.
• Assist with data entry and report generation for procurement.
• Follow up on outstanding orders to ensure timely delivery.
• Adhere to procurement policies and procedures.
• Handle general administrative tasks for the procurement department.
• Assist with inventory record keeping and stock level checks.

Skills

Organizational skills

Microsoft Word

Microsoft Excel

Communication skills

Multitasking

Team player

Reliability

Procurement basics

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Job description

About the Role

Our client, a well-established manufacturing firm, requires a detail-oriented and organized Procurement Clerk to provide essential administrative support to their purchasing department in Queenstown, Eastern Cape. This role is fundamental in ensuring the smooth execution of daily procurement activities. The Procurement Clerk will be responsible for tasks such as processing purchase orders, maintaining procurement records, liaising with suppliers for basic inquiries, and supporting the procurement team with various administrative duties. This position is based at our client's Queenstown, Eastern Cape facility and offers a valuable opportunity for individuals seeking to gain experience in procurement administration. We value efficiency and accuracy in all our operational processes and seek individuals who share this commitment.

Key Responsibilities

• Process purchase requisitions and generate purchase orders accurately.


• Maintain organized and up-to-date procurement filing systems, both physical and digital.


• Communicate with suppliers to track order status, confirm details, and address basic inquiries.


• Verify the accuracy of invoices against purchase orders and delivery receipts.


• Assist in updating supplier information and contact details.


• Support the procurement team with data entry and report generation as needed.


• Follow up on outstanding orders to ensure timely delivery.


• Ensure adherence to company procurement policies and procedures.


• Handle general administrative tasks for the procurement department in Queenstown, Eastern Cape.


• Assist with inventory record keeping and stock level checks where applicable.

Requirements

• High school diploma or equivalent qualification; a certificate in a relevant field is a plus.


• Previous experience in an administrative, clerical, or procurement support role is preferred.


• Strong organizational skills and meticulous attention to detail.


• Proficiency in Microsoft Office Suite, especially Word and Excel.


• Good communication skills, both written and verbal.


• Ability to multitask, prioritize effectively, and manage time efficiently.


• A team player with a willingness to assist colleagues.


• Reliability and a strong work ethic, essential for this role in Queenstown, Eastern Cape.


• Basic understanding of procurement processes is beneficial.


• Ability to follow instructions accurately and work independently on assigned tasks.

Benefits

• Competitive hourly rate or fixed-term contract salary.


• Opportunity to gain hands-on experience in a procurement environment.


• Work within a supportive team at our Queenstown, Eastern Cape operations.


• Exposure to various aspects of the supply chain process.


• Potential for contract extension based on performance.


• Standard leave entitlements as per contract.


• On-the-job training and guidance.