Public Sector Team Assistant — Diary, Meetings & Coordination

Randstad Group (New Zealand); Wellington; On-site; NZD 50,000 - 60,000; Full time

Job summary

Randstad Group (New Zealand) is seeking a proactive Team Assistant for Wellington CBD to provide high-quality administrative and workflow support to leaders and their teams in a public sector context. You will thrive in a fast-paced, collaborative environment and bring strong digital skills, initiative, and attention to detail.

Key duties include diary management, meeting support, onboarding/offboarding assistance, travel arrangements, expense reconciliation, and event coordination, with a focus

Qualifications

• 2+ years of experience in office administration, team support, or business coordination.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organisational and diary management skills.
• Eligible to obtain NZ Government security clearance.

Responsibilities

• Diary & Workflow Management: Proactively manage schedules, resolve clashes, track deadlines, and monitor priority correspondence.
• Meeting & Document Support: Coordinate agendas, collate and format meeting papers, take minutes, and assist with document formatting.
• Recruitment & Team Coordination: Coordinate interview schedules, support staff onboarding/offboarding, and assist with team events or workshops.
• General Administration: Assist with domestic travel, expense reconciliations, room bookings, filing, and ad-hoc team coordination.

Skills

Administration

Team Assistant

Business Support

Diary Management

MS Office

Copilot

Coordination

Public Sector

Education

Secondary School/High School

Tools

MS Office Suite

Copilot

Job description

Randstad Group (New Zealand) is seeking a proactive Team Assistant for Wellington CBD to provide high-quality administrative and workflow support to leaders and their teams in a public sector context. You will thrive in a fast-paced, collaborative environment and bring strong digital skills, initiative, and attention to detail.

Key duties include diary management, meeting support, onboarding/offboarding assistance, travel arrangements, expense reconciliation, and event coordination, with a focus