Team Assistant

Randstad Group (New Zealand); Wellington; Sur place; NZD 50 000 - 60 000; Plein temps

Résumé du poste

Randstad Group (New Zealand) is seeking a proactive Team Assistant for Wellington CBD to provide high-quality administrative and workflow support to leaders and their teams in a public sector context. You will thrive in a fast-paced, collaborative environment and bring strong digital skills, initiative, and attention to detail.

Key duties include diary management, meeting support, onboarding/offboarding assistance, travel arrangements, expense reconciliation, and event coordination, with a focus

Qualifications

• 2+ years of experience in office administration, team support, or business coordination.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organisational and diary management skills.
• Eligible to obtain NZ Government security clearance.

Responsabilités

• Diary & Workflow Management: Proactively manage schedules, resolve clashes, track deadlines, and monitor priority correspondence.
• Meeting & Document Support: Coordinate agendas, collate and format meeting papers, take minutes, and assist with document formatting.
• Recruitment & Team Coordination: Coordinate interview schedules, support staff onboarding/offboarding, and assist with team events or workshops.
• General Administration: Assist with domestic travel, expense reconciliations, room bookings, filing, and ad-hoc team coordination.

Connaissances

Administration

Team Assistant

Business Support

Diary Management

MS Office

Copilot

Coordination

Public Sector

Formation

Secondary School/High School

Outils

MS Office Suite

Copilot

Description du poste

Team Assistant | Wellington CBD

• Location: Wellington Central

• Role Type: Fixed-Term Contract

About the Opportunity

We are looking for a proactive, adaptable, and organised Team Assistant to provide high-quality administrative and workflow support to leaders and their broader teams within a respected Wellington public sector organisation.

This is a fast-paced, collaborative environment where your initiative, attention to detail, and modern digital skills will be genuinely valued.

Key Responsibilities

• Diary & Workflow Management: Proactively manage schedules, resolve clashes, track deadlines, and monitor priority correspondence.

• Meeting & Document Support: Coordinate agendas, collate and format meeting papers, take minutes, and assist with document formatting.

• Recruitment & Team Coordination: Coordinate interview schedules, support staff onboarding/offboarding, and assist with team events or workshops.

• General Administration: Assist with domestic travel, expense reconciliations, room bookings, filing, and ad-hoc team coordination.

What We’re Looking For

• Experience: 2+ years of experience in office administration, team support, or business coordination.

• Digital Savvy: Strong proficiency in the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams) and an appetite for leveraging modern digital tools (such as Microsoft Copilot or AI tools).

• Work Style: High level of initiative - you naturally anticipate needs rather than waiting for instruction.

• Communication: Clear, professional written and verbal communication skills.

• Eligibility: Must be eligible to work in New Zealand and able to obtain standard NZ Government security clearance.

experience

2 years

skills

Administration, Team Assistant, Business Support, Diary Management, MS Office, Copilot, Coordination, Public Sector

qualifications

• 2+ years administration or business support experience
• Proficient in Microsoft Office Suite
• Strong organisational and diary management skills
• Eligible to obtain NZ Government security clearance

education

Secondary School/High School