Public Sector Executive Support Coordinator

Archway Recruitment; Wellington; On-site; NZD 90,000 - 120,000; Full time

Job summary

Archway Recruitment is working with a respected public sector organisation in Wellington, New Zealand, to appoint an Executive Support Co-ordinator. You will provide high-quality executive and business support to senior leaders, helping them stay informed and focused on strategic priorities.

In this busy role you will manage complex calendars, coordinate governance meetings, prepare papers and minutes, and support programme workstreams across the organisation.

Qualifications

• Proven experience providing executive support to senior leaders in a complex organisation.
• Strong organisational and coordination skills with meticulous attention to detail.
• Experience managing multiple priorities while maintaining confidentiality.
• Excellent written and verbal communication.
• Stakeholder management and relationship-building experience.
• Experience supporting governance groups or workstreams.
• Public sector experience advantageous.

Responsibilities

• Manage complex calendars, inboxes, meetings, travel arrangements, expenses, and correspondence.
• Coordinate governance meetings, workshops, and leadership forums.
• Prepare agendas, meeting papers, minutes, action registers, and decision records.
• Support programmes and workstreams with coordination and reporting.
• Track actions, milestones, risks, issues, dependencies, and deadlines.
• Liaise with diverse internal and external stakeholders.
• Support organisational events and meetings.
• Contribute to continuous improvement of business support practices.
• Provide flexible support across teams as priorities evolve.

Skills

Executive support

Calendar management

Stakeholder management

Governance coordination

Programme coordination

Microsoft 365

Communication

Discretion/confidentiality

Event coordination

Tools

Microsoft 365

Job description

Archway Recruitment is working with a respected public sector organisation in Wellington, New Zealand, to appoint an Executive Support Co-ordinator. You will provide high-quality executive and business support to senior leaders, helping them stay informed and focused on strategic priorities.

In this busy role you will manage complex calendars, coordinate governance meetings, prepare papers and minutes, and support programme workstreams across the organisation.