Executive Admin & Operations Coordinator

Westpac New Zealand; Auckland; On-site; NZD 70,000 - 110,000; Full time

Job summary

Westpac New Zealand is seeking an experienced administration professional to provide high-level support to senior leaders within DDAI. The role focuses on diary management, travel arrangements, expense processing, and efficient office coordination to keep leaders visible, flexible, and accessible to the business and customers.

You will liaise with Executive Assistants, manage communications, organise meetings and events, handle invoices and budgets, and back-up the Executive Assistant during

Qualifications

• 5+ years' experience in a similar role managing multiple senior stakeholders.
• Ability to anticipate the needs of your stakeholders ahead of time.
• Strong attention to detail, time management and problem solving.
• Exemplary organisational skills and teamwork.
• Initiative to identify areas for improvement and execute changes to effect improvement.
• Strictest confidentiality and discretion.

Responsibilities

• Demonstrate maturity, discretion, and professionalism.
• Manage Senior Leader diaries and emails to maximise efficiency.
• Coordinate travel schedules, itineraries and expenses for Senior Leaders and teams.
• Follow up all queries/requests/action items in a timely manner.
• Assist in recruitment for teams and manage workflow through delivery lifecycle.
• Prepare and distribute relevant documents for LT meetings.

Skills

Diary management

Office coordination

Travel booking

Expense management

Stakeholder management

Discretion

Job description

Westpac New Zealand is seeking an experienced administration professional to provide high-level support to senior leaders within DDAI. The role focuses on diary management, travel arrangements, expense processing, and efficient office coordination to keep leaders visible, flexible, and accessible to the business and customers.

You will liaise with Executive Assistants, manage communications, organise meetings and events, handle invoices and budgets, and back-up the Executive Assistant during