Administration Manager

Bottle Stop Rentals; New Zealand; On-site; NZD 60,000 - 80,000; Full time

Benefits offered by this job

Work From Home

Flexible 20–30 hours per week

ROWE – results focused

Autonomy over day

Job summary

Standen & Co, a Hamilton-based property management business, seeks an organised admin specialist to keep tenancy processes moving—from onboarding new tenants to move-outs and inspections.

You'll handle bond processing, rent arrears, invoicing, and payroll with MYOB, while maintaining compliant records and clear communication with owners and tenants. The role offers genuine flexibility to work from home and structure your own week.

Qualifications

• Extremely high attention to detail – details matter in every file.
• Highly organised with ability to manage many competing demands at once.
• Administration and accounts experience is essential, not optional.
• Comfortable and accurate with financial and account detail.
• Clear, concise writing skills for professional communication.

Responsibilities

• Manage new owner onboarding, rental appraisals, and the letting process from advertising through to signed tenancy documents
• Coordinate move outs and inspections, including all related documentation and bond processing
• Manage work orders, supplier invoices, and admin support for maintenance team
• Handle day‑to‑day tenancy administration – rent, arrears, notices, and rent reviews – plus MYOB accounts and payroll
• Keep files, marketing materials, and website compliant and up to date, and manage shared email inboxes

Skills

Attention to detail

Highly organised

Administration experience

Accounts experience

Clear writing skills

Process improvement

Tools

MYOB

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Bottle Stop Rentals – Hamilton, North Island

We're not looking for someone to fill a desk – we're looking for someone to run the engine room of a growing property management business. If you're highly organised, thrive on ticking things off a list, and want genuine flexibility over how and when you work, keep reading.

WHO WE ARE

Standen & Co is a locally owned and operated property management business, offering full‑service property management alongside an in‑house maintenance service and lawns & gardens team – one team, one point of contact, one high standard.

We are property owners ourselves. We understand the responsibility our clients place in us – because we live it too. We do what we say we will do, we choose what is right over what is fast or easy, and we bring a positive, can‑do attitude to everything we take on. That's what we expect from everyone who works with us.

THE ROLE

You'll be the person who keeps everything moving behind the scenes – from new tenancies through to move outs, inspections, maintenance coordination, and the financial administration that keeps owners and tenants informed and on track.

This is a varied, hands‑on admin role for someone who genuinely enjoys process and detail. One day you're preparing a rental appraisal, the next you're lodging a bond, chasing overdue rent, or organising the next round of inspections. No two days look the same – and you're the kind of person who keeps all of it under control.

We operate a Results Only Work Environment (ROWE). We pay you to deliver outcomes, not to sit at a desk for set hours – you'll have genuine flexibility over your time, working from home, as long as the work gets done and our clients are well looked after.

THE MUST-HAVES

These aren't nice-to-haves – if this doesn't sound like you, this isn't the right role:

• Extremely high attention to detail – details matter, every time, on every file.
• Highly organised and able to manage many competing demands at once.
• Administration and accounts experience – this is essential, not preferred.
• Good with numbers – comfortable and accurate with financial and account detail.
• Clear, concise writing skills – you communicate simply and professionally.
• Always looking for ways to improve – both personally and in how the work gets done.

WHAT YOU'LL DO

• Manage new owner onboarding, rental appraisals, and the letting process from advertising through to signed tenancy documents
• Coordinate move outs and inspections, including all related documentation and bond processing
• Manage work orders, supplier invoices, and admin support for our maintenance and lawns & gardens team
• Handle day‑to‑day tenancy administration – rent, arrears, notices, and rent reviews – plus MYOB accounts and payroll
• Keep files, marketing materials, and our website compliant and up to date, and manage shared email inboxes

WHAT YOU'LL ALSO BRING

• Property management or real estate experience is a bonus, but not essential
• Strong computer skills, including confidence picking up new software
• Familiarity with MYOB, or the ability to learn it quickly
• A genuine ability to work independently in a WFH, results‑focused environment
• An open, solution‑focused attitude – you find the bright side and get on with it

THE PACKAGE

• $60,000–$80,000 FTE, dependent on experience
• 20–30 hours per week, with the flexibility to structure your own week
• Work From Home – no commute, genuine autonomy over your day
• Results Only Work Environment – we care about the work getting done, not when or where you do it
• A small, supportive team where your contribution is seen and valued

OUR VALUES — AND YOURS

Skills can be taught. Values cannot. We need someone who already lives these:

• Integrity – you do what you say, every time, and choose what's right over what's fast or easy
• Positivity – you find the bright side and even when things get busy
• Continual Learning – you're curious, you grow, and you apply what you learn
• Results Focus – you care about the outcome, not just being busy

Standen & Co is an equal opportunity employer. We welcome applications from all backgrounds.