Project Administrators

Recruitment Brands; Auckland; On-site; NZD 70,000 - 95,000; Full time

Job summary

Recruitment Brands in Auckland, North Island, is sourcing experienced Project Administrators or Coordinators for long-term, full-time permanent roles with major Auckland construction companies.

Roles involve supporting project teams, managing documentation, cost administration, and coordinating tenders, RFIs, and reports across multiple live projects.

Salary ranges from $70,000 to $95,000, with opportunities to build a long-term career in a dynamic construction environment.

Qualifications

• Previous Project Administration, Construction Administration or Project Coordination experience.
• Experience working within a construction, building, property or project environment.
• Strong organisational skills and excellent attention to detail.
• Confidence supporting busy project teams and juggling multiple priorities.
• Strong written and verbal communication skills.
• Experience with construction/project software would be highly regarded.
• A proactive attitude and willingness to take ownership.
• Strong Microsoft Office skills.

Responsibilities

• Supporting Project Managers, Quantity Surveyors and Site Managers.
• Managing project documentation, contracts and correspondence.
• Processing purchase orders, invoices and subcontractor documentation.
• Assisting with variations, progress claims and project cost administration.
• Coordinating RFIs, drawings, tenders and project records.
• Maintaining document control systems and project files.
• Liaising with subcontractors, suppliers, consultants and clients.
• Preparing reports, meeting minutes and project updates.
• Supporting project teams across multiple live construction projects.
• General project and office administration as required.

Skills

Project administration

Construction administration

Project coordination

Organisational skills

Written and verbal communication

Proactive attitude

Microsoft Office

Tools

Procore

Aconex

Lentune

Jobpac

HammerTech

Xero

Job description

Jora New Zealand will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Recruitment Brands – Auckland, North Island

Are you an experienced Project Administrator or Project Coordinator working within the construction industry and starting to think about your next move?

Are you an experienced Project Administrator or Project Coordinator working within the construction industry and starting to think about your next move?

We’re currently working with several well-known and highly regarded construction companies across Auckland who will soon be looking to add strong project support professionals to their teams.

We’re currently working with several well-known and highly regarded construction companies across Auckland who will soon be looking to add strong project support professionals to their teams.

These will be long term, full-time permanent positions, with salaries generally ranging from $70,000-$95,000, depending on your level of experience.

These will be long term, full-time permanent positions, with salaries generally ranging from $70,000-$95,000, depending on your level of experience.

The Opportunities

While each position will vary, responsibilities could include:

• Supporting Project Managers, Quantity Surveyors and Site Managers
• Managing project documentation, contracts and correspondence
• Processing purchase orders, invoices and subcontractor documentation
• Assisting with variations, progress claims and project cost administration
• Coordinating RFIs, drawings, tenders and project records
• Maintaining document control systems and project files
• Liaising with subcontractors, suppliers, consultants and clients
• Preparing reports, meeting minutes and project updates
• Supporting project teams across multiple live construction projects
• General project and office administration as required

What We're Looking For

We’d love to hear from candidates who have:

• Previous Project Administration, Construction Administration or Project Coordination experience
• Experience working within a construction, building, property or project environment
• Strong organisational skills and excellent attention to detail
• Confidence supporting busy project teams and juggling multiple priorities
• Strong written and verbal communication skills
• Experience with construction/project software would be highly regarded
• A proactive attitude and willingness to take ownership
• Strong Microsoft Office skills

Experience with systems such as Procore, Aconex, Lentune, Jobpac, HammerTech, Xero or similar construction software would be advantageous, but won’t necessarily be essential for every opportunity.

What's on Offer?

• $70,000–$95,000 depending on experience
• Full-time, permanent positions
• Opportunities with well-known Auckland construction companies
• Long-term career opportunities
• Exposure to exciting construction projects across Auckland
• Supportive and established project teams
• Opportunities across different areas of Auckland

Interested?

Even if you’re not actively looking right now, we’d still love to hear from you.

We’re building our shortlist ahead of several upcoming requirements, so this is a great opportunity to have a confidential conversation about what you’d be looking for in your next role.