Project Administrator

PDV Consultants Ltd; New Zealand; On-site; NZD 70,000 - 75,000; Full time

Benefits offered by this job

Social team days

Friday Lunch Club

Relaxed office culture

Job summary

PDV Consultants Ltd in Hamilton, New Zealand, is seeking a Project Administrator to support Project Managers and the engineering team through the full project lifecycle. Based in our Hamilton office, you’ll handle purchase requisitions, cost tracking, contract documentation, and client/contractor liaison.

This fixed-term role runs until Oct 2027, with 32–40 hour weeks. You will work across multiple systems, maintain SOPs, and contribute to reporting and proposals.

Qualifications

• Experience in administrative or project support roles, ideally with contract administration exposure.
• Technically confident across multiple systems and tools; able to troubleshoot independently.
• Strong MS Excel skills and solid overall MS Office proficiency.
• Accounts/finance exposure is a plus, but not essential.
• Detail-oriented with ability to work independently and keep projects moving.

Responsibilities

• Support the Project Manager and wider engineering team.
• Manage purchase requisitions and monitor project cost control (commitments and actuals).
• Provide contract administration support—from tendering through to close-out and maintain pricing schedules & records.
• Maintain project tracking processes (milestones, procurement).
• Prepare reports and proposals, collate manuals and documentation.
• Liaise with Business Manager on purchase orders, invoicing and claims.
• Establish SOPs and training documentation for project administration.

Skills

Excel

MS Office

Communication skills

Attention to detail

Independence / self-motivation

Contract administration

Administrative experience

Prioritization

Accounts / finance exposure

Multi-system proficiency

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

PDV Consultants Ltd - Hamilton, North Island

PDV Consultants is an engineering and project management consultancy working across the food, dairy and industrial sectors, with offices in New Zealand and Europe. We're a growing team of engineers who take pride in seeing projects through from concept to commissioning.

The role

We're looking for a Project Administrator to support our Project Managers and engineering team across the full project lifecycle. Based in our Hamilton office, you'll keep projects on track behind the scenes - managing purchase requisitions, tracking costs and commitments, maintaining contract documentation, and liaising with clients, contractors and our Business Manager.

This is a fixed-term position. The role provides administrative support for a number of short-term dryer safety projects that conclude at the end of October 2027, and the position will finish at the end of that term.

What you'll be doing

• Supporting the Project Manager and wider engineering team
• Managing purchase requisitions and monitoring project cost control (commitments and actuals)
• Providing contract administration support - tendering through to close-out, including pricing schedules and contractual records
• Maintaining project tracking processes (e.g. milestone tracking, procurement tracking)
• Preparing reports and proposals, collating manuals and documentation
• Liaising with our Business Manager on purchase orders, invoicing and claims
• Establishing SOPs and training documentation for project administration activities

About you

• Experience in administrative or project support roles, ideally with contract administration exposure
• Technically confident - you'll be working across multiple systems and platforms, so you need to pick up new tools quickly and troubleshoot without hand-holding
• Strong MS Excel skills essential; comfortable across MS Office generally
• Some accounts/finance experience is a plus, but not essential
• Strong attention to detail - you catch things others miss
• Able to work independently, prioritise, and keep things moving without close supervision
• A straight communicator who can deal confidently with clients, contractors and engineers
• Flexibility on hours - 32 to 40 hours per week to suit what works for you
• Salary range $70,000-$75,000, plus KiwiSaver on top (not deducted from salary)
• A social, down-to-earth team - regular team days, social sports, and Friday Lunch Club
• Relaxed office culture (yes, there's a chill zone)

We welcome applications from candidates currently residing in New Zealand with valid work rights. We're unable to accept overseas applications at this time.