Project Administrator

ICON; Auckland; On-site; NZD 65,000 - 85,000; Full time

Benefits offered by this job

EAP (Employee Assistance Program)

Market competitive salary

Excellent leave policies

Collaborative workplace culture

Sporting and social events

Professional memberships

Discounts on Retail and Health

Job summary

ICON, Auckland-based, seeks a highly organised Project Administrator to join the project team and provide essential administrative support on a busy construction site. Working closely with Project Managers, Site Managers and delivery teams, you’ll help keep documentation, meetings and reporting running smoothly.

This role offers broad exposure to project delivery and construction operations, with opportunities for career development in a fast-paced environment and a collaborative team culture.

Qualifications

• Previous experience in project administration or office administration on site.
• Experience in construction, infrastructure, or related industry is highly regarded.
• Strong organisational skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Confident using Microsoft Office Suite.
• Strong communication and stakeholder management skills.

Responsibilities

• Provide day-to-day administrative support to project and site teams.
• Manage project documentation, registers and filing systems.
• Coordinate meetings, prepare minutes and track actions.
• Assist with project reporting and project management systems.
• Support subcontractor onboarding and project compliance requirements.
• Raise purchase orders and assist with procurement administration.
• Maintain site records, inductions and workforce documentation.
• Coordinate office supplies, travel and accommodation as needed.
• Support document control and project handover activities.
• Build strong relationships with internal teams, clients and subcontractors.

Skills

Organisational skills

MS Office proficiency

Stakeholder management

Communication

Tools

Project documentation tools

Job description

• Work on high-profile construction projects across Auckland
• Be part of a supportive team with genuine career development opportunities.
• Gain broad exposure to project delivery and construction operations

Be the Backbone of a Major Construction Project

We're looking for a highly organised Project Administrator to join our project team and provide essential administrative support on a busy construction site.

Working closely with Project Managers, Site Managers and delivery teams, you'll play a key role in keeping projects running efficiently by managing documentation, coordinating meetings, supporting reporting processes and assisting with day-to-day site administration.

This is an excellent opportunity for someone who enjoys being at the centre of a project team and thrives in a fast-paced environment.

What You'll Be Doing

• Providing day-to-day administrative support to project and site teams
• Managing project documentation, registers and filing systems
• Coordinating meetings, preparing minutes and tracking actions
• Assisting with project reporting and project management systems
• Supporting subcontractor onboarding and project compliance requirements
• Raising purchase orders and assisting with procurement administration
• Maintaining site records, inductions and workforce documentation
• Coordinating office supplies, travel and accommodation where required
• Supporting document control and project handover activities
• Building strong relationships with internal teams, clients and subcontractors

What We're Looking For

• Previous experience in project administration, site administration or office administration
• Experience within construction, engineering, infrastructure or a related industry is highly regarded
• Strong organisational skills with the ability to manage multiple priorities
• High attention to detail and accuracy
• Confident using Microsoft Office Suite
• Strong communication and stakeholder management skills
• A proactive, team-focused approach and willingness to support wherever needed

Benefits and perks:

• Access to our EAP (Employee Assistance Program)
• Market competitive Salary and excellent working environment
• Excellent Leave Polices that include purchased Annual Leave, Work Life Balance Days, Community Days and generous Parental Leave scheme
• Collaborative and values-based workplace culture
• Sporting and Social events
• Professional Memberships
• Discounts on Retail and Health