Project Administrator

CanRecruit; Hawke's Bay; On-site; NZD 41,000 - 55,000; Part time

Benefits offered by this job

Supportive family business

Consistent work

Ongoing training and support

Competitive hourly rate $30+

30 hours per week (with some flex)

Pre-Employment Drug Test may be needed

Job summary

Jora New Zealand is seeking a proactive Project & Installations Coordinator/Administrator to support installation and inspection projects. You will handle scheduling, client communication, project administration, and ensure all documents and compliance are completed on time.

The role requires strong organisational skills, attention to detail, and the ability to multitask under pressure. Proficiency in Microsoft Office is expected; experience with SimPRO and Xero is advantageous.

Qualifications

• Must be highly organised with strong time management
• Attention to detail and a customer-focused approach
• Experience in project coordination or administration preferred
• Proficient in Microsoft Office; SimPRO and Xero advantageous

Responsibilities

• Coordinate installation and inspection schedules
• Arrange travel, accommodation, EWP hire, and project logistics
• Liaise with clients and internal teams to ensure smooth delivery
• Maintain team calendars and project schedules
• Manage inspection reminders and client correspondence
• Prepare and maintain health & safety documentation
• Support invoicing processes and ensure deadlines are met
• Complete project handover documentation and electronic filing
• Maintain training, competency, and compliance records
• Update client portals and assist with pre-approval documentation

Skills

Organisational skills

Time management

Attention to detail

Customer-focused communication

Multitasking under pressure

Experience in project coordination/adm

Tools

Microsoft Office

SimPRO

Xero

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We're looking for a highly organized and proactive Project & Installations Coordinator/Administrator to support the smooth delivery of installation and inspection projects. This role is responsible for scheduling, client communication, project administration, and ensuring all documentation and compliance requirements are completed accurately and on time.

Key Responsibilities

• Coordinate installation and inspection schedules
• Arrange travel, accommodation, EWP hire, and project logistics
• Liaise with clients and internal teams to ensure smooth project delivery
• Maintain team calendars and project schedules
• Manage inspection reminders and client correspondence
• Prepare and maintain health & safety documentation
• Support invoicing processes and ensure deadlines are met
• Complete project handover documentation and electronic filing
• Maintain training, competency, and compliance records
• Update client portals and assist with pre-approval documentation

About You

• Strong organisational and time management skills
• Excellent attention to detail
• Confident communicator with a customer-focused approach
• Ability to multitask and work under pressureExperience in project coordination or administration preferred
• Proficient in Microsoft Office; experience with SimPRO and Xero advantageous

• Supportive family business
• Ongoing training and support
• Competitive hourly rate $30+
• 30 hours per week (with some flexibility)

Project & Installations Administrator

We're looking for a highly organized and proactive Project & Installations Coordinator/Administrator to support the smooth delivery of installation and inspection projects. This role is responsible for scheduling, client communication, project administration, and ensuring all documentation and compliance requirements are completed accurately and on time.

Key Responsibilities

• Coordinate installation and inspection schedules
• Arrange travel, accommodation, EWP hire, and project logistics
• Liaise with clients and internal teams to ensure smooth project delivery
• Maintain team calendars and project schedules
• Manage inspection reminders and client correspondence
• Prepare and maintain health & safety documentation
• Support invoicing processes and ensure deadlines are met
• Complete project handover documentation and electronic filing
• Maintain training, competency, and compliance records
• Update client portals and assist with pre-approval documentation

About You

• Strong organisational and time management skills
• Excellent attention to detail
• Confident communicator with a customer-focused approach
• Ability to multitask and work under pressureExperience in project coordination or administration preferred
• Proficient in Microsoft Office; experience with SimPRO and Xero advantageous

What's on offer?

• Supportive family business
• Consistent work
• Ongoing training and support
• Competitive hourly rate $30+
• 30 hours per week (with some flexibility)

Please note candidates must have the right to work in New Zealand at time of application to be considered for this role. Candidates not in New Zealand will not be considered. A Pre-Employment Drug Test may be required.