Project & Installations Coordinator (30h/wk) – Flexible, Training

CanRecruit; Hawke's Bay; On-site; NZD 41,000 - 55,000; Part time

Benefits offered by this job

Supportive family business

Consistent work

Ongoing training and support

Competitive hourly rate $30+

30 hours per week (with some flex)

Pre-Employment Drug Test may be needed

Job summary

Jora New Zealand is seeking a proactive Project & Installations Coordinator/Administrator to support installation and inspection projects. You will handle scheduling, client communication, project administration, and ensure all documents and compliance are completed on time.

The role requires strong organisational skills, attention to detail, and the ability to multitask under pressure. Proficiency in Microsoft Office is expected; experience with SimPRO and Xero is advantageous.

Qualifications

• Must be highly organised with strong time management
• Attention to detail and a customer-focused approach
• Experience in project coordination or administration preferred
• Proficient in Microsoft Office; SimPRO and Xero advantageous

Responsibilities

• Coordinate installation and inspection schedules
• Arrange travel, accommodation, EWP hire, and project logistics
• Liaise with clients and internal teams to ensure smooth delivery
• Maintain team calendars and project schedules
• Manage inspection reminders and client correspondence
• Prepare and maintain health & safety documentation
• Support invoicing processes and ensure deadlines are met
• Complete project handover documentation and electronic filing
• Maintain training, competency, and compliance records
• Update client portals and assist with pre-approval documentation

Skills

Organisational skills

Time management

Attention to detail

Customer-focused communication

Multitasking under pressure

Experience in project coordination/adm

Tools

Microsoft Office

SimPRO

Xero

Job description

Jora New Zealand is seeking a proactive Project & Installations Coordinator/Administrator to support installation and inspection projects. You will handle scheduling, client communication, project administration, and ensure all documents and compliance are completed on time.

The role requires strong organisational skills, attention to detail, and the ability to multitask under pressure. Proficiency in Microsoft Office is expected; experience with SimPRO and Xero is advantageous.