Office Administrator

Strata Civil Ltd; Arrowtown; On-site; NZD 36,000 - 47,000; Full time

Benefits offered by this job

Flexible hours

Long-term stability

Involvement in improving company, 2

Supportive working environment

Competitive hourly rate

Job summary

Strata Civil Ltd in Arrowtown is seeking a reliable Office Administrator to support commercial, administrative and systems functions. You will assist with billing, HR administration, and the ongoing development and enforcement of company systems.

The role involves working closely with management and project staff, maintaining accurate records, and helping the business run smoothly behind the scenes. Prior construction or trades-based experience is an advantage but not essential.

Qualifications

• Highly organised and detail-focused.
• Confident working with Xero (or willing to learn quickly).
• Comfortable working with systems, templates, and structured processes.

Responsibilities

• Accounts & billing support: enter draft bills, assist with claims, maintain records, support month-end processes.
• Office & administration: general filing, data entry, document management, liaise with external accountants.

Skills

Organised

Detail oriented

Xero experience

Systems & processes

Tools

Xero

Job description

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Strata Civil Ltd – Arrowtown, South Island

Strata Civil is a growing civil construction company operating across Queenstown and Central Otago. We are seeking a reliable, organised Office Administrator to support our commercial, administrative, and systems functions.

This role is well suited to someone who enjoys structure, accuracy, and helping a business run smoothly behind the scenes. You will work closely with management and project staff, supporting billing, HR administration, and the ongoing development and enforcement of company systems.

Key responsibilities

Accounts & Billing Support

• Entering draft bills and invoices into Xero
• Assisting with progress claims and billing preparation
• Maintaining accurate financial and administrative records
• Supporting month-end and reconciliation processes as required

Office & Administration

• General office administration and document management
• Maintaining organised digital filing systems
• Assisting with data entry, registers, and tracking spreadsheets
• Liaising with external accountants and consultants as required

HR & Staff Support

• Assisting with HR administration (onboarding paperwork, records, training tracking)
• Maintaining employee files and registers
• Supporting payroll and leave administration processes
• Assisting with internal communications and compliance documentation

Systems & Process Support

• Assisting with building, documenting, and maintaining company systems
• Helping enforce standard processes across projects and the office
• Identifying gaps or inefficiencies and supporting improvements
• Ensuring templates, checklists, and procedures are followed and kept up to date

About you

We are looking for someone who is:

• Highly organised and detail-focused
• Confident working with Xero (or willing to learn quickly)
• Comfortable working with systems, templates, and structured processes
• Reliable, discreet, and professional
• Able to work independently and manage their time effectively
• Confident communicating with both office and site-based staff

Previous experience in construction, contracting, or trades-based businesses is an advantage but not essential.

What we offer

• Flexible hours. Ideally 30 - 40 Hours per week so long as the job is done.
• A stable, long-term role within a growing local business
• Direct involvement in improving and strengthening company systems
• Supportive working environment with clear expectations
• Competitive hourly rate based on experience