Proactive Executive Assistant & Team Organizer

Aotearoa New Zealand Association of Social Workers; Wellington; On-site; NZD 60,000 - 75,000; Full time

Job summary

The Aotearoa New Zealand Association of Social Workers in Wellington is seeking an experienced administrator to support a busy team with proactive and reliable coordination. You will manage diaries, schedule meetings, prep packs, book travel and handle financial admin, ensuring information is accurate and accessible.

You\'ll work closely with senior leaders and stakeholders, prioritise competing tasks, and take ownership to get things done, never waiting for instructions.

Qualifications

• Experienced team administrator or coordinator who takes pride in being reliable and proactive.
• Organised, accurate and proactive; able to determine what needs to be done without constant supervision.
• Able to prioritise and manage multiple tasks and deadlines while maintaining attention to detail.

Responsibilities

• Managing Diaries
• Scheduling meetings, agendas and action points
• Preparing meeting packs
• Booking Travel
• Financial administration
• Preparing and maintaining accurate documents and information
• Liaising confidently with senior leaders, colleagues, clients and stakeholders
• Managing competing priorities and shifting deadlines
• Solving problems and finding practical solutions
• Supporting the wider team with administration and coordination as needed

Skills

Admin & coordination

Proactive mindset

Detail oriented

Multitasking

Stakeholder management

Reliability

Confidentiality

Follow-up skills

Quick learner

Job description

The Aotearoa New Zealand Association of Social Workers in Wellington is seeking an experienced administrator to support a busy team with proactive and reliable coordination. You will manage diaries, schedule meetings, prep packs, book travel and handle financial admin, ensuring information is accurate and accessible.

You\'ll work closely with senior leaders and stakeholders, prioritise competing tasks, and take ownership to get things done, never waiting for instructions.