Executive Assistant & Strategy & Projects Lead

Busy Bees Aotearoa; Dunedin; On-site; NZD 90,000 - 120,000; Full time

Benefits offered by this job

Free on-site parking

Discounted childcare

Flexibility once established in role

Health & wellbeing initiatives (EAP)

Job summary

Busy Bees Aotearoa is seeking an experienced Executive Assistant and Business Support Manager to support the CEO and Senior Leadership Team. The role coordinates organisational priorities, governance, and strategic initiatives from the Support Office in New Zealand.

You will prepare reports, board papers, presentations, and communications while building strong relationships with senior stakeholders and driving process improvements.

Qualifications

• Minimum 5 years' experience supporting a Chief Executive or Senior Leadership Team.
• Experience coordinating organisational projects, business improvement initiatives or strategic programmes.
• Ability to prepare executive reports, Board papers, presentations and organisational communications.
• Track record of building high-trust relationships with senior stakeholders.
• Practical, solutions-focused approach with flexibility as priorities change.
• Excellent judgement, discretion and ability to maintain confidentiality.

Responsibilities

• Provide high-quality executive and operational support to the CEO and Senior Leadership Team, ensuring priorities are coordinated, monitored and delivered.
• Coordinate organisational projects and strategic initiatives, keeping actions, milestones and deliverables on track.
• Support governance and business operations through reporting, documentation and administration.
• Prepare executive reports, Board papers, presentations and organisational communications.
• Build strong relationships with senior stakeholders and support clear, consistent communication across the organisation.
• Identify opportunities to improve processes, systems and ways of working.
• Support governance, compliance and organisational accountability through monitoring and reporting.
• Collaborate with the Busy Bees Group to support Group initiatives and priorities.
• Promote a proactive culture focused on health, safety and wellbeing of people, tamariki and visitors.

Skills

Executive support

Project coordination

Governance

Stakeholder management

MS Office 365

AI tools

Education

Relevant tertiary qualification (business management / project management)

Tools

Microsoft Office 365

AI tools

Job description

Busy Bees Aotearoa is seeking an experienced Executive Assistant and Business Support Manager to support the CEO and Senior Leadership Team. The role coordinates organisational priorities, governance, and strategic initiatives from the Support Office in New Zealand.

You will prepare reports, board papers, presentations, and communications while building strong relationships with senior stakeholders and driving process improvements.