Executive Assistant & Operations Partner (4-Day Week)

Aotearoa New Zealand Association of Social Workers; Albert-Eden; On-site; NZD 60,000 - 80,000; Full time

Job summary

Aotearoa New Zealand Association of Social Workers is seeking an Executive Assistant to support a busy family and three businesses. The role combines executive assistance, business administration, finance and operational support, with some marketing coordination and family logistics.

Four long working days per week, roughly 7:30am–6:00pm, offering one weekday off. You will work closely with Directors, manage calendars, prepare documents, and assist with numbers and marketing tasks while keeping

Qualifications

• Dependable, proactive and highly organised.
• Experience in executive assistance, office management or bookkeeping preferred.
• Comfortable with numbers, spreadsheets and financial information; Xero a plus.

Responsibilities

• Managing emails, diaries, appointments and general administration.
• Accounts payable, accounts receivable and bank reconciliations.
• Preparing weekly reports, spreadsheets and correspondence.
• Coordinating onboarding and offboarding across the businesses.
• Helping with school runs, transport and family logistics.
• Maintaining calendars and ensuring deadlines are met.
• Managing Microsoft 365 users and basic systems administration.
• Coordinating marketing materials and events.

Skills

Executive support

Office management

Bookkeeping

Communication

Tools

Xero

Microsoft 365

Job description

Aotearoa New Zealand Association of Social Workers is seeking an Executive Assistant to support a busy family and three businesses. The role combines executive assistance, business administration, finance and operational support, with some marketing coordination and family logistics.

Four long working days per week, roughly 7:30am–6:00pm, offering one weekday off. You will work closely with Directors, manage calendars, prepare documents, and assist with numbers and marketing tasks while keeping