Portfolio Office Lead: Governance & Project Coordination

IAWAI; Hamilton; On-site; NZD 72,000 - 88,000; Full time

Job summary

IAWAI, the joint water provider for Hamilton and Waikato, seeks a Portfolio Administrator to manage the rhythms of the Portfolio Office. You will coordinate reporting deadlines, governance meetings, and action tracking while maintaining accurate records for a roughly $300 million project portfolio each year.

The role suits an experienced administrator with strong coordination, organisation and communication skills, capable of handling competing priorities and ensuring deliverables.

Qualifications

• 3 to 5 years’ administration experience, preferably in a portfolio or project environment.
• Excellent organisation, time-management skills and initiative.
• Strong attention to detail and a commitment to accurate, well-controlled information.
• Clear, professional communication skills.

Responsibilities

• Coordinate reporting deadlines and governance meetings.
• Track actions and maintain documentation.
• Support a portfolio of projects worth around $300 million annually.
• Facilitate information governance and records management.

Skills

Admin experience

MS Word

PowerPoint

Teams

Excel

Organisation

Time management

Attention to detail

Communication

Initiative

Tools

Microsoft 365

Job description

IAWAI, the joint water provider for Hamilton and Waikato, seeks a Portfolio Administrator to manage the rhythms of the Portfolio Office. You will coordinate reporting deadlines, governance meetings, and action tracking while maintaining accurate records for a roughly $300 million project portfolio each year.

The role suits an experienced administrator with strong coordination, organisation and communication skills, capable of handling competing priorities and ensuring deliverables.