Portfolio Administrator

Hamilton City Council; Hamilton; On-site; NZD 72,000 - 88,000; Full time

Job summary

Hamilton City Council, in partnership with IAWAI, is seeking a proactive Portfolio Administrator to coordinate recurring rhythms, deadlines, governance meetings, and action tracking. You’ll manage document control and help govern a program worth around $300 million annually.

You should have 3–5 years of administration experience, strong Microsoft 365 skills, excellent organization, and clear communication. Join a team delivering essential services and supporting growing communities.

Qualifications

• 3 to 5 years of administration experience, preferably in a portfolio or project environment.
• Excellent organisation, time-management skills and initiative.
• Strong attention to detail and a commitment to accurate, well-controlled information.
• Confidence coordinating recurring deadlines and following up with others.
• Strong Microsoft Word, PowerPoint, Teams and Excel skills, with the ability to learn new systems quickly.
• Clear, professional communication skills.
• Initiative and the ability to spot issues and help find practical solutions.

Responsibilities

• Coordinate recurring rhythms that keep the office working effectively (deadlines, governance meetings).
• Manage action tracking and document control.
• Support a portfolio of projects worth around $300 million each year.
• Follow through on tasks, keeping accurate records and managing competing priorities.

Skills

Administration experience (3–5 years)

Microsoft 365

MS Word

MS Excel

MS PowerPoint

MS Teams

Tools

Microsoft Word

PowerPoint

Teams

Excel

Job description

IAWAI brings Hamilton City and Waikato District Councils together as a single regional water provider.

Working in partnership with Waikato-Tainui and guided by Te Ture Whaimana , we bring people, knowledge and investment together so we can plan our infrastructure needs, spend wisely, and support the needs of our growing communities.

Job Description

Some people are at their best when there are multiple deadlines, plenty of moving parts and a team that relies on them to bring order to it all.

If that sounds like you, this could be a great next step.

As Portfolio Administrator, you’ll be at the heart of IAWAI’s Portfolio Office. You’ll coordinate the recurring rhythms that keep the office working effectively, from reporting deadlines and governance meetings to action tracking, document control. Our team provides the tools to support and govern a portfolio of projects worth around $300 million every year.

This could suit an experienced administrator who wants to step into a proactive role making the most of strong coordination, organisation and communication skills.

You’ll need to be comfortable following things through, keeping accurate records, managing competing priorities and politely making sure people deliver what they said they would. Strong Microsoft 365 skills and around 3 to 5 years’ relevant administration experience will give you a good foundation.

Qualifications

Oo puumanawa me oo wheako | Your skills and experience

• 3 to 5 years’ administration experience, preferably in a portfolio or project environment.
• Excellent organisation, time-management skills and initiative.
• Strong attention to detail and a commitment to accurate, well-controlled information.
• Confidence coordinating recurring deadlines and following up with others.
• Strong Microsoft Word, PowerPoint, Teams and Excel skills, with the ability to learn new systems quickly.
• Clear, professional communication skills.
• Initiative and the ability to spot issues and help find practical solutions.

Additional Information

He aha te wariu o te utu kaimahi? | What’s the salary?

Circa$80,000 p.a. dependent on skills and experience.

Applications close on the: 22nd Nov 2026

Note: We will be shortlistingas we receive applications.